Recruiting Coordinator
2 weeks ago
The Recruiting Assistant will provide administrative support to the Professional Resources department in executing processes related to the recruiting and hiring of summer associates for all offices.
Key Responsibilities- Support all on-campus recruiting efforts and organize callback interviews
- Assist recruiters in organizing logistics, attending recruiting receptions, outreach events, on-campus events, and summer program social events
- Input and continuously update candidate information in the legal recruiting database (viRecruit) and ensure completion and accuracy of all essential information
- Generate various summary and pipeline reports as directed using viRecruit
- Organize promotional materials for on-campus recruiting events and interviewing materials used by on-campus interviewers
- Organize interview schedules and assemble interview materials for candidates
- Communicate information related to interviews to lawyer interviewers, travel department, legal recruiting staff, reception staff, and building security
- Greet candidates interviewing with the firm when required
- Prepare and deliver correspondence to candidates regarding their employment status
- Assist recruiters with summer program planning initiatives and social activities
- Assist recruiters with diversity initiatives
- Open, sort, and distribute department mail
- Process check requests and pay invoices for department expenses
- Process and track all travel reimbursement expenses from lateral and law student candidates
- Arrange logistics for internal and external meetings, including sending meeting appointments and preparing meeting materials such as agendas, reports, PowerPoint presentations, etc.
- Strong interpersonal, verbal, and written communication skills
- Proficient in Microsoft Office Suite and applicant tracking software
- Conscientious, well-organized, detail-oriented, and willing to take appropriate initiative
- Excellent follow-up and follow-through abilities
- Able to exercise sound judgment
- Able to multi-task, manage, and prioritize projects effectively
- Able to work independently, under the direction of others, and as a part of a team
- Able to respond quickly and positively to shifting demands and opportunities
- Able to interact effectively with all levels of firm personnel
- Able to recognize confidential information and maintain confidentiality of such information
- Proactive in learning and adapting to new systems and processes
- Reliable, service-focused, and punctual
- Able to perform under stressful conditions in a thoughtful and professional manner
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