Financial Operations Manager

3 weeks ago


Kerrville, United States MacDonald Companies Full time
Job Summary

We are seeking a highly skilled Financial Operations Manager to join our team at MacDonald Companies. As a key member of our accounting team, you will be responsible for overseeing financial activities, personnel, and identifying areas of improvement to increase efficiency.

Key Responsibilities:

Accounts Payable:

  • Receive and enter invoices
  • Verify Vendor information and update W-9 and insurance certificates as needed
  • Perform twice monthly check runs, and others as necessary
  • Keep track of bank balances and verify with online banking daily

Payroll:

  • Backup person for twice monthly payroll entry as necessary
  • Verify Reports and then post payroll related electronic payments for payroll taxes, IRA deposits, Work Comp etc.
  • Maintain Sage Payroll system and learn inside out to know how to correct payroll issues that arise

Job Cost:

  • Set up new Jobs in the Job Cost module and add any new cost codes as necessary
  • Enter beginning project budget into the Job Cost system and then any necessary budget changes tracking all additions/subtractions
  • Enter sub-contractor contracts into the job cost system and any change orders giving updated contract statuses to construction team
  • Work closely with sub-contractors to receive all required paperwork to begin contracts
  • Work with subs to receive monthly draws/AIA Pay Apps with required waivers
  • Gather project pay apps and other job specific expenses and enter to spreadsheet to create our monthly draw for the lender
  • Enter monthly draw into the Job Cost system
  • Enter project payments received from lenders into the Job Cost system module

Monthly:

  • Post Recurring Invoices
  • Enter non-job related deposits into the Cash Management system
  • Reconcile bank accounts for all entities
  • Reconcile investment accounts and make Journal Entries accordingly
  • Make month end Journal Entries
  • Go over month end general ledger and financials and verify for accuracy (multiple entities and trusts)
  • Close month end Job Cost and General Ledger modules
  • Maintain General Ledger Chart of Accounts as necessary for payables and month end entries

Quarterly:

  • Provide quarterly financials to lenders
  • Verify payroll related quarterly reports match our general ledger and make necessary adjustments
  • Complete Sales Tax Report online
  • Make Qtrly. Loan Payment to lender

End of Year:

  • Prepare W-2's
  • Prepare 1099's for multiple entities and close 1099 year end
  • Enter 'End of Year' Journal Entries
  • Work with CPA's to gather tax documentation for tax preparation for all entities
  • Work with all entities to get necessary K-1's for tax preparation
  • Prepare Franchise Tax Reports online for all entities

Miscellaneous:

  • Prepare for any audits needed for financials, insurance audits such as Work Comp, Project Insurance, etc.
  • Work with outside property management accounting staff as necessary for owned projects accounting issues and monthly financials
  • Keep annual Sam.Gov registration updated
  • Project construction loan closeouts and close into perm mortgage loans
  • If HUD or other certain types of government loans are used then there is a possibility of utilizing Certified Payroll and Section 3 procedures

Qualifications:

  • Previous experience in accounting management or other related fields (BBA or higher degree preferred)
  • Fundamental knowledge of GAAP
  • Strong leadership qualities
  • Strong analytical and critical thinking skills
  • Excellent written and verbal communication skills
  • Deadline and detail-oriented
  • Knowledge of Sage Timberline accounting system
  • Intermediate working knowledge of Microsoft Office products (Word, Excel, Outlook)

MacDonald Companies is an equal opportunity employer.



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