Financial Operations Manager
3 weeks ago
We are seeking a highly skilled Financial Operations Manager to join our team at MacDonald Companies. As a key member of our accounting team, you will be responsible for overseeing financial activities, personnel, and identifying areas of improvement to increase efficiency.
Key Responsibilities:
Accounts Payable:
- Receive and enter invoices
- Verify Vendor information and update W-9 and insurance certificates as needed
- Perform twice monthly check runs, and others as necessary
- Keep track of bank balances and verify with online banking daily
Payroll:
- Backup person for twice monthly payroll entry as necessary
- Verify Reports and then post payroll related electronic payments for payroll taxes, IRA deposits, Work Comp etc.
- Maintain Sage Payroll system and learn inside out to know how to correct payroll issues that arise
Job Cost:
- Set up new Jobs in the Job Cost module and add any new cost codes as necessary
- Enter beginning project budget into the Job Cost system and then any necessary budget changes tracking all additions/subtractions
- Enter sub-contractor contracts into the job cost system and any change orders giving updated contract statuses to construction team
- Work closely with sub-contractors to receive all required paperwork to begin contracts
- Work with subs to receive monthly draws/AIA Pay Apps with required waivers
- Gather project pay apps and other job specific expenses and enter to spreadsheet to create our monthly draw for the lender
- Enter monthly draw into the Job Cost system
- Enter project payments received from lenders into the Job Cost system module
Monthly:
- Post Recurring Invoices
- Enter non-job related deposits into the Cash Management system
- Reconcile bank accounts for all entities
- Reconcile investment accounts and make Journal Entries accordingly
- Make month end Journal Entries
- Go over month end general ledger and financials and verify for accuracy (multiple entities and trusts)
- Close month end Job Cost and General Ledger modules
- Maintain General Ledger Chart of Accounts as necessary for payables and month end entries
Quarterly:
- Provide quarterly financials to lenders
- Verify payroll related quarterly reports match our general ledger and make necessary adjustments
- Complete Sales Tax Report online
- Make Qtrly. Loan Payment to lender
End of Year:
- Prepare W-2's
- Prepare 1099's for multiple entities and close 1099 year end
- Enter 'End of Year' Journal Entries
- Work with CPA's to gather tax documentation for tax preparation for all entities
- Work with all entities to get necessary K-1's for tax preparation
- Prepare Franchise Tax Reports online for all entities
Miscellaneous:
- Prepare for any audits needed for financials, insurance audits such as Work Comp, Project Insurance, etc.
- Work with outside property management accounting staff as necessary for owned projects accounting issues and monthly financials
- Keep annual Sam.Gov registration updated
- Project construction loan closeouts and close into perm mortgage loans
- If HUD or other certain types of government loans are used then there is a possibility of utilizing Certified Payroll and Section 3 procedures
Qualifications:
- Previous experience in accounting management or other related fields (BBA or higher degree preferred)
- Fundamental knowledge of GAAP
- Strong leadership qualities
- Strong analytical and critical thinking skills
- Excellent written and verbal communication skills
- Deadline and detail-oriented
- Knowledge of Sage Timberline accounting system
- Intermediate working knowledge of Microsoft Office products (Word, Excel, Outlook)
MacDonald Companies is an equal opportunity employer.
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