Procurement Specialist
2 days ago
The Procurement Specialist will be responsible for requisition processing, daily product sourcing, vendor purchase order negotiations, purchase order placement, confirmation follow-up, invoice resolution, and expediting of purchase orders for products and services at Mercy Consolidated Services Center (CSC) and all mercy entities.
Key Responsibilities- Submits all electronically requisitioned catalog item orders daily according to the designated order schedule.
- Sources and submits all non-catalog purchase orders with the appropriate vendor within 24-48 hours of receipt.
- Confers with customer departments, vendors, and/or staff members on orders that require further clarification prior to ordering.
- Effectively utilizes all available resources for product sourcing, including Lawson Item File, GHX, CMS, prime vendor sources, vendor catalogs, websites, and publications.
- Notifies and encourages customer departments to use available standard and contract items and vendors when they submit orders for non-standard and/or non-contract products.
- Monitors the daily electronic transmission of EDI and AutoFax and ensures that computer software and hardware are functioning properly.
- Issues verbal purchase order numbers as necessary for repairs or special department requests.
- Recommends and facilitates the building of Standing and Blanket purchase orders for customer departments.
- Manages capital purchase requests from StrataJazz by issuing and managing purchase orders in Lawson.
- Promptly processes daily vendor confirmation information via GHX, fax, e-mail, and Vendor Line by immediately entering the information on the purchase order, including expected delivery date changes, backorder, substitution, and discontinued product information.
- Promptly advises the appropriate staff member of confirmation price discrepancies to prevent invoice price discrepancies.
- Works with vendors and customers to resolve order problems such as order delays, product substitutions, discontinued products, and unit of measure issues.
- Promptly advises the ROi Master Item File Team of needed item file corrections.
- Resubmits and modifies existing purchase orders as necessary to achieve optimum customer service and satisfaction and to ensure proper handling by the vendor, Receiving, and Accounts Payable.
- Cancels open lines on purchase orders as necessary per request by customer or vendor.
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