Administrative Assistant
3 weeks ago
Higgs Fletcher & Mack LLP is a leading law firm in San Diego, with a reputation for excellence and professionalism. Our team of experienced attorneys and staff are dedicated to providing exceptional service to our clients.
Job DescriptionWe are seeking a skilled Transactional Legal Secretary to join our team. The successful candidate will have a strong background in administrative support and be able to provide high-quality services to our attorneys and clients.
Responsibilities- Provide administrative support to attorneys and paralegals.
- Prepare, revise, proofread and redline legal documents.
- Prepare documents for review and execution.
- Compose materials such as correspondence, letters, and client communications.
- Create, copy, and mail correspondence to clients.
- Track certified mailings and overnight deliveries.
- Prepare engagement letters, conflict waivers, run conflicts reports, and submit new matter openings.
- Maintain attorney calendars and monitor important deadlines.
- Manage, plan, and calendar all conference calls and meetings, including client interface.
- Perform administrative support functions, such as scanning documents into a document management system, emailing documents to clients, maintain and update electronic and physical files, prepare and submit check requests, process invoices, and schedule conference rooms.
- A minimum of three years' experience as a Legal Secretary with transactional experience.
- Strong system skills in document management systems and digital filing.
- Proficient knowledge of Outlook, Word, DocuSign, and Excel.
- Ability to maintain the highest level of confidentiality.
- Strong organizational skills and attention to detail.
- Superior oral and written communication skills.
- Excellent interpersonal skills: ability to interact well with clients, vendors, and coworkers.
- Ability to balance competing and changing priorities.
- Ability to work independently and as part of a team.
- Diligent in meeting deadlines and completing assigned tasks.
Estimated Salary: $75,000 - $90,000 per year.
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