Administrative Assistant

3 weeks ago


San Diego, California, United States Higgs Fletcher & Mack Full time
About the Company

Higgs Fletcher & Mack LLP is a leading law firm in San Diego, with a reputation for excellence and professionalism. Our team of experienced attorneys and staff are dedicated to providing exceptional service to our clients.

Job Description

We are seeking a skilled Transactional Legal Secretary to join our team. The successful candidate will have a strong background in administrative support and be able to provide high-quality services to our attorneys and clients.

Responsibilities
  • Provide administrative support to attorneys and paralegals.
  • Prepare, revise, proofread and redline legal documents.
  • Prepare documents for review and execution.
  • Compose materials such as correspondence, letters, and client communications.
  • Create, copy, and mail correspondence to clients.
  • Track certified mailings and overnight deliveries.
  • Prepare engagement letters, conflict waivers, run conflicts reports, and submit new matter openings.
  • Maintain attorney calendars and monitor important deadlines.
  • Manage, plan, and calendar all conference calls and meetings, including client interface.
  • Perform administrative support functions, such as scanning documents into a document management system, emailing documents to clients, maintain and update electronic and physical files, prepare and submit check requests, process invoices, and schedule conference rooms.
Qualifications
  • A minimum of three years' experience as a Legal Secretary with transactional experience.
  • Strong system skills in document management systems and digital filing.
  • Proficient knowledge of Outlook, Word, DocuSign, and Excel.
  • Ability to maintain the highest level of confidentiality.
  • Strong organizational skills and attention to detail.
  • Superior oral and written communication skills.
  • Excellent interpersonal skills: ability to interact well with clients, vendors, and coworkers.
  • Ability to balance competing and changing priorities.
  • Ability to work independently and as part of a team.
  • Diligent in meeting deadlines and completing assigned tasks.

Estimated Salary: $75,000 - $90,000 per year.



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