Supporting the Legal Department as a Senior Administrative Professional
4 days ago
About the Role
">We are seeking an experienced administrative professional to support our Legal Department. This is an onsite position that requires excellent organizational skills, attention to detail, and the ability to work independently with minimal supervision.
">Job Overview
">The successful candidate will provide administrative support to the paralegals in our Legal Department, focusing on general administrative duties such as calendar management, scheduling meetings, coordinating travel arrangements, drafting correspondence, and generating reports.
">Key Responsibilities
">- ">
- Maintain attorney calendars and coordinate schedules">
- Coordinate and schedule travel arrangements">
- Draft general correspondence and other documents">
- Generate, edit and file correspondence and documents, and Legal Department reports">
- Facilitate service of process procedure">
- Assist with audit letters (e.g., collection of information from outside counsel; collect information from internal department heads; preparation of quarterly and annual letter)">
- Open and distribute Department mail">
- Support documentation and maintenance of Legal Department annual budgets, forecasts, and accruals.">
- Process employee reimbursement reports for business expenses">
- Transfer files to and from on-site and off-site storage">
- Provide support to paralegal team, including assisting with the following:">
- ">
- Managing intake of legal assignments; tracking cases and legal projects">
- Opening, managing and closing paper and electronic files">
- Assisting with processing of invoices (monitoring billing intake, setting up vendors, following up on invoice-related inquiries)">
- Managing asbestos case portfolio (for example, logging dismissals and settlements)">
- Securing signatures on appropriate documentation (in-person or electronically), such as corporate approvals and contracts">
- And other duties as assigned by manager, General Counsel and other members of the legal team.">
Requirements
">To be considered for this role, you should have at least 5 years of experience as an administrative assistant or office administrator, preferably with a legal department or law firm. You must be proficient in Microsoft Office Suite programs and software such as SAP/Ariba, and possess excellent time-management and organizational skills. A proactive and self-motivated individual who can work independently with minimal supervision is required. Familiarity with legal issues and terminology is essential, as well as the ability to maintain confidentiality.
">Compensation and Benefits
">This is a salaried position with a competitive salary range of $65,000 - $85,000 per year, depending on experience. The company offers a comprehensive benefits package, including health insurance, retirement plan, and paid time off.
">About Komatsu
">Komatsu is a leading manufacturer of construction, mining, and industrial equipment. We value diversity and inclusion in the workplace and offer equal opportunities to all qualified applicants. If you are a motivated and organized individual looking for a challenging role in a dynamic environment, please submit your application.
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