Administrative Support Professional
1 month ago
Komatsu is a leading manufacturer of construction, mining, forestry, forklift, and industrial machinery, providing innovative solutions to maximize customer value.
Job Overview
We are seeking an experienced Administrative Support Professional to join our Legal Department in Chicago. The ideal candidate will provide onsite administrative support with a focus on supporting the paralegal team.
Key Responsibilities
- General Administrative Duties:
- Coordinate meetings and schedule conference calls and Teams meetings
- Maintain attorney calendars and coordinate schedules
- Coordinate and schedule travel arrangements
- Draft general correspondence and other documents
- Generate, edit, and file correspondence and documents, and Legal Department reports
- Facilitate service of process procedure
- Assist with audit letters (e.g., collection of information from outside counsel; collect information from internal department heads; preparation of quarterly and annual letter)
- Open and distribute Department mail
- Support documentation and maintenance of Legal Department annual budgets, forecasts, and accruals
- Process employee reimbursement reports for business expenses
- Transfer files to and from on-site and off-site storage
- Provide Support to Paralegal Team:
- Manage intake of legal assignments; track cases and legal projects
- Open, manage, and close paper and electronic files
- Assist with processing of invoices (monitoring billing intake, setting up vendors, following up on invoice-related inquiries)
- Manage asbestos case portfolio (for example, logging dismissals and settlements)
- Secure signatures on appropriate documentation (in-person or electronically), such as corporate approvals and contracts
Requirements and Qualifications
- Experience: Five to seven or more years of experience as an administrative assistant or office administrator (ideally with a legal department or law firm)
- Skills: Excellent time-management and organizational skills; ability to prioritize multiple projects; expert knowledge in Microsoft Office Suite programs and software such as SAP/Ariba
- Personal Qualities: Proactive, self-starter; able to work independently with minimal supervision; detail-oriented and possess high-quality administrative legal skills; able to maintain confidentiality
Additional Information
Komatsu is an Equal Opportunity Workplace and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
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