Executive Administrative Assistant

1 week ago

Hyattsville, Maryland, United States Graham Full time

About Graham


Graham is a reputable organization based in Washington, DC.



Compensation & Benefits

  • $65,000 per year
  • Paid Sick Time
  • Paid Vacation
  • Health insurance, medical and dental
  • Free FinFit Financial Wellness Benefit
  • Free Personal Financial Training Library Benefit
  • Shopping Discount Program, Workplace Advantage
  • Employee Assistance Program



  2. Temporary job opportunity in a very reputable organization
  3. Paid Sick Time
  4. Paid Vacation
  5. Health insurance, medical and dental
  6. Free FinFit Financial Wellness Benefit
  7. Free Personal Financial Training Library Benefit
  8. Shopping Discount Program, Workplace Advantage
  9. Employee Assistance Program


Job Description

We are seeking an Executive Administrative Assistant to provide exceptional administrative support for the implementation of PHE's operations.



  • Provide administrative support for the deployment of human resources and recruitment of staff and other personnel;
  • Maintain electronic and other records related to PHE staff and other personnel including contract extensions, performance evaluation reports, job description reviews, reassignments, recruitment of short-term staff;
  • Support the coordination of administrative support from other units or departments with the objective of ensuring effective coordination of efforts and timely response to emergency-related requests and operations;
  • Support preparedness and readiness activities including management of the roster of experts, and administrative support for trainings, workshops, virtual conferences, and meetings;
  • Compose, draft and prepare correspondence in English pertaining to assigned duties on own initiative or from verbal/written instructions;

Responsibilities include providing administrative support for the implementation of PHE's operations, assisting with all administrative issues pertaining to the readiness and response functions of the assigned Unit or Team, maintaining electronic and other records related to PHE staff and other personnel, and supporting the coordination of administrative support from other units or departments.


The ideal candidate will have exceptional communication skills, both written and verbal, and be able to plan, organize, coordinate, and carry out administrative processes such as meetings, preparation of reports, acquisition of supplies. The ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint, and Outlook is also required.


This position requires strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines. The successful candidate will also possess excellent problem-solving skills and be able to work effectively in a team environment.


Required Skills & Qualifications

  • Word processing in accordance with established standards
  • Ability to write/originate routine and non-routine correspondence and reports in English
  • Ability to prepare working translations
  • Ability to plan, organize, coordinate and carry out administrative processes such as: meetings, preparation of reports, acquisition of supplies
  • IT Skills
  • Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook.

Physical Demands

This position routinely utilizes standard office equipment such as laptops, computers, phones, photocopiers, and filing cabinets, in a home office as well as an in-person office environment.


The physical requirements described are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with a qualifying disability to perform the essential functions.


 

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