Assistant Property Manager

3 weeks ago


Coppell, Texas, United States Jobot Full time
Job Summary

We are seeking an experienced Assistant Property Manager to join our team at Jobot. As an Assistant Property Manager, you will be responsible for coordinating building access, maintaining relationships with tenants and vendors, and assisting with site inspections. You will also be responsible for overseeing service contracts, purchase orders, and work authorizations, as well as ensuring code compliance and proper equipment maintenance for all properties.

Responsibilities
  • Coordinate building access to brokers, tenants, and vendors.
  • Responsible for building and maintaining relationships with tenants and vendors.
  • Assists with site inspections including vendor site visits, appraisal tours, and lender inspections.
  • On call for fire alarms and other property emergencies.
  • Oversee service contracts, purchase orders, and work authorizations.
  • Expected to actively find ways to reduce operating expenses while striving to increase the quality of service we provide tenants.
  • Responsible for ensuring code compliance and proper equipment maintenance for all properties.
  • Actively participate in operations meetings.
  • Assist with move-ins and move-outs.
  • Coordinate tenant appreciation events and other ESG initiatives.
  • Assist with CAM reconciliations & CAM Estimates.
  • Prepares license agreements, telecommunication agreements, approval memos, and legal notices (such as 3-day notices).
  • Assists in reforecasting of property budgets (simple, corporate allocations).
  • Conduct quarterly property inspections, including MRI input.
  • Documenting and processing risk management insurance claims.
  • Utility tracking and processing to ensure timely payment.
  • Assist with tenant chargebacks and adjustments and associated backup documentation processing.
  • Assist with processing of capital project documentation in PMWEB.
  • Assist with financial reporting when needed including:
Requirements
  • Bachelor's Degree preferred.
  • Real Estate License preferred.
  • Minimum of 2-3 years' experience as an Assistant Property Manager.
  • Experience providing excellent internal and external customer service.
  • Experience with Budgeting and CAM Reconciliation processes.
  • Ability to multi-task and handle interruptions calmly and politely.
  • Must be proficient with word processing & spreadsheet software (Word and Excel) and adapt to using multiple accounting, budgeting, and compliance platforms.


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