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Assistant Property Manager

2 months ago

Coppell, Texas, United States LBA Realty LLC Full time
Job Summary

LBA Realty LLC is seeking a highly skilled Assistant Property Manager to join our team. As a key member of our property management team, you will be responsible for coordinating building access, maintaining relationships with tenants and vendors, and ensuring code compliance and proper equipment maintenance for all properties.

Key Responsibilities
  • Coordinate building access for brokers, tenants, and vendors
  • Maintain relationships with tenants and vendors
  • Assist with site inspections, including vendor site visits, appraisal tours, and lender inspections
  • Be on call for fire alarms and other property emergencies
  • Oversee service contracts, purchase orders, and work authorizations
  • Reduce operating expenses while increasing the quality of service provided to tenants
  • Ensure code compliance and proper equipment maintenance for all properties
  • Participate in operations meetings
  • Assist with move-ins and move-outs
  • Coordinate tenant appreciation events and other ESG initiatives
  • Assist with CAM reconciliations and CAM estimates
  • Prepare license agreements, telecommunication agreements, approval memos, and legal notices
  • Assist in reforecasting of property budgets
  • Conduct quarterly property inspections, including MRI input
  • Document and process risk management insurance claims
  • Track and process utility payments
  • Assist with tenant chargebacks and adjustments and associated backup documentation processing
  • Assist with processing of capital project documentation in PMWEB
  • Assist with financial reporting, including reviewing and approving property accounts payable invoices, assisting with accounts receivable functions, and reviewing monthly tenant billings
Requirements
  • Bachelor's Degree preferred
  • Real Estate License required
  • Minimum of 2-3 years' experience as an Assistant Property Manager
  • Experience providing excellent internal and external customer service
  • Experience with budgeting and CAM reconciliation processes
  • Ability to multi-task and handle interruptions calmly and politely
  • Proficiency with word processing and spreadsheet software, as well as adaptability to using multiple accounting, budgeting, and compliance platforms
  • Strong organizational, problem-solving, and analytical skills, with the ability to manage priorities and workflow
Our Commitment to Inclusion

LBA Realty LLC is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Physical Demands

The physical demands of this job include standing, walking, sitting for extended periods, using hands to feel, handle, or type, reaching with hands and arms, climbing or balancing, stooping, kneeling, crouching, or crawling, talking or hearing. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.