Assistant Property Manager
3 weeks ago
LBA Realty LLC is seeking a highly skilled Assistant Property Manager to join our team. As an Assistant Property Manager, you will play a critical role in the day-to-day operations of our properties, ensuring that our tenants receive exceptional service and that our properties are well-maintained.
Key Responsibilities:- Coordinate building access for brokers, tenants, and vendors
- Build and maintain relationships with tenants and vendors
- Assist with site inspections, including vendor site visits, appraisal tours, and lender inspections
- Be on call for fire alarms and other property emergencies
- Oversee service contracts, purchase orders, and work authorizations
- Identify opportunities to reduce operating expenses while maintaining high-quality service
- Ensure code compliance and proper equipment maintenance for all properties
- Participate in operations meetings and assist with move-ins and move-outs
- Coordinate tenant appreciation events and other ESG initiatives
- Assist with CAM reconciliations and CAM Estimates
- Prepare license agreements, telecommunication agreements, approval memos, and legal notices
- Assist with reforecasting of property budgets and conduct quarterly property inspections
- Document and process risk management insurance claims and utility tracking
- Assist with tenant chargebacks and adjustments and associated backup documentation processing
- Assist with processing of capital project documentation in PMWEB
- Assist with financial reporting, including reviewing and approving property accounts payable invoices and assisting with accounts receivable functions
- Bachelor's Degree preferred
- Real Estate License required
- Minimum of 2-3 years' experience as an Assistant Property Manager
- Experience providing excellent internal and external customer service
- Experience with Budgeting and CAM Reconciliation processes
- Ability to multi-task and handle interruptions calmly and politely
- Proficiency with word processing and spreadsheet software (Word and Excel) and adaptability to using multiple accounting, budgeting, and compliance platforms
LBA Realty LLC is proud to be an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Physical Demands:The physical demands of this role include standing, walking, sitting for extended periods, using hands to feel, handle, or type, reaching with hands and arms, climbing or balancing, stooping, kneeling, crouching, or crawling, talking or hearing. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
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