Office Coordinator

2 days ago

Waukegan, Illinois, United States The Salvation Army Full time

Job Summary

The Salvation Army is seeking a highly organized and detail-oriented Office Assistant to provide administrative support to the Corps Officers. This is a fantastic opportunity to join a dynamic team and make a meaningful contribution to the organization.

Key Responsibilities

  • Provide administrative support to the Corps Officers, including typing, filing, handling mail, managing appointments, and handling incoming/outgoing phone calls.
  • Warmly greet, answer, direct, and provide referrals as appropriate to guests and callers.
  • Check the answering machine and record any updated message as needed.
  • Greet all visitors to The Salvation Army and refer them to the appropriate individual for assistance.
  • Maintain a positive image of The Salvation Army and generate positive public relations with clients and donors.
  • Open incoming mail and distribute it to the appropriate staff.
  • Distribute internal corps mail to the appropriate corps members and/or local officers.
  • Stock and maintain corps literature racks in a neat and orderly condition.
  • Receive deliveries and route them to the appropriate staff member.
  • Assist Social Service clients in completing their initial intake forms and scheduling appointments.
  • Be responsible for the operation of the copier and assist in copying invoice vouchers for payment.
  • Assist in keeping accurate corps statistical records, including distributing and collecting weekly attendance reports.
  • Prepare and print a weekly worship service bulletin and prayer list.
  • Attend monthly Corps Council and Advisory Council meetings, take minutes, and submit them to Divisional Headquarters and Corps/Advisory Council members.
  • Keep lists of hospitalized corps members, special prayer requests, deaths, births, and other important events.
  • Order flowers from the corps at the Corps Officers' request.
  • Assist with serving the regular food pantry and maintain and organize the food pantry.

Requirements

  • High school diploma or GED equivalent preferred.
  • 2 years of experience in an administrative assistant or secretarial position.
  • Experience with a computer-based work environment and an excellent working knowledge of Microsoft Office 365.
  • Bilingual English/Spanish required.

Working Conditions

This position is required to do light physical work and must be able to lift 25 pounds. The employee is regularly required to sit for lengthy periods, use hands to finger, handle, or feel, and talk or hear. The employee is infrequently required to walk, stoop, kneel, or crouch but frequently required to reach with and use arms and hands. Specific vision abilities required by this job include close vision, distance vision, and ability to focus.

The Salvation Army Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

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