Financial Operations Coordinator

6 days ago


Wakefield, Massachusetts, United States TÜV SÜD America Full time
Job Title: Financial Operations Coordinator

About the Job:

We are seeking a highly organized and detail-oriented Financial Operations Coordinator to join our team at TÜV SÜD America, Inc. This role will be responsible for administering accounts payable processes, ensuring accurate and timely payment of invoices.

Key Responsibilities:

  • Perform thorough review and processing of PO and non-PO invoices, verifying accuracy and completeness of documentation.
  • Investigate and resolve invoice discrepancies and issues in a professional manner.
  • Reconcile vendor statements to identify and correct differences.
  • Prepare electronic payment runs for approval and processing according to routine schedules and internal controls.
  • Manage shared Outlook email inbox, responding to inquiries from vendors and internal partners in a timely and professional manner.
  • Audit and process employee Travel and Expense Reports in accordance with company policy.
  • Process and reconcile daily, weekly, and monthly Credit Card transactions.
  • Maintain accurate and compliant files and documentation, adhering to company policies and internal controls.
  • Support internal and external audits as needed.
  • Familiarize yourself with sales/use tax laws related to vendor purchases, ensuring accurate information capture.
  • Understand IRS W9 & 1099 preparation and processing requirements.
  • Initiate and support continuous improvement opportunities (processes, systems, procedures).
  • Provide data for monthly key performance indicators.
  • Lead or assist in special projects as required.

Requirements:

  • Bachelor's Degree in Finance or Accounting preferred
  • 3-5 years of relevant experience
  • Proficiency in using integrated ERP software (SAP preferred)
  • Advanced Microsoft Office skills (Outlook, Teams, Excel, Word, PowerPoint)
  • Concur expense experience a plus
  • Strong communication, computer, technology, organizational, and analytical skills
  • Highly organized, detail-oriented, and self-motivated individual
  • Ability to prioritize multiple tasks in a fast-paced environment
  • Dependable, flexible, and consistently reliable team player
  • Proactive problem-solving skills with strong follow-through
  • Effective communicator with strong interpersonal skills

About Us:

TÜV SÜD America, Inc. is an equal opportunity employer committed to diversity and inclusion. We offer a competitive salary range of $65,000 - $80,000 per year, depending on qualifications and experience. If you're passionate about finance and operations, we encourage you to apply.



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