Operations Coordinator

2 weeks ago

Canonsburg, Pennsylvania, United States E-talentnetwork Full time
Job Title: Operations Coordinator

Location: This role will be based in Canonsburg, PA and will support 2 facilities. The work schedule will be a hybrid model, with Monday through Thursday spent in the office and Friday as an optional work-from-home day. Occasional travel may be required to support projects.

Key Responsibilities:
  • Administrative Support:
    • Manage office supplies and snacks inventory, ordering, and restocking to ensure adequate supplies are available for all locations.
    • Manage incoming and outgoing correspondence, including mail, emails, and phone calls, promptly and professionally.
    • Maintain accurate records and documentation related to facility operations, such as maintenance schedules, service contracts, and vendor information.
    • Prepare reports, presentations, and other documents as requested by the facilities management team.
  • Facilities Coordination:
    • Function as a liaison between the facilities department and internal/external stakeholders, providing timely responses and assistance to inquiries and requests.
    • Coordinate meeting room bookings, equipment setup, and catering arrangements for corporate events and meetings.
    • Assist with the coordination of office relocations, renovations, and other facility-related projects, ensuring minimal disruption to daily operations.
    • Monitor and report any maintenance issues or facility concerns to the appropriate personnel for resolution.
  • Vendor Management:
    • Assist in managing relationships with external vendors and service providers, including scheduling services, obtaining quotes, and processing invoices as needed.
    • Coordinate vendor access to the facility and ensure compliance with company policies and procedures.
Requirements:
  • High school diploma or equivalent; additional certification or coursework in office administration or facilities management is a plus.
  • Proven experience in an administrative, coordinator, clerical, or office support role, preferably within a corporate environment.
  • Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
  • Excellent communication and people skills, with the ability to interact professionally with individuals at all levels.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Service Now, Nuvolo, SharePoint, Teams, and other relevant software applications.
Working Conditions:
  • Occasional overtime may be required to meet project deadlines or manage urgent matters.
  • Occasional physical activity, such as lifting or moving office supplies, may be necessary.

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