District Support Coordinator
2 weeks ago
Job Responsibilities
Administrative Support
- Respond to tenant and vendor inquiries, providing timely and professional assistance
- Maintain accurate and organized property records, lease agreements, and documents
- Manage mail, including sorting, distributing, and processing invoices
- Organize and maintain electronic and physical filing systems
Data Entry & Tenant Management
- Enter and manage tenant and property information in the property management system
- Process rent rolls and tenant move-ins/move-outs
- Ensure accurate and timely processing of leases, disclosures, and internal paperwork
Lease & Property Coordination
- Collaborate with Community and Regional Managers to complete home purchase documentation
- Coordinate the leasing process, including rental applications and tenant inquiries
Vendor Coordination
- Verify vendor documentation, including W9s, business licenses, and insurance
- Follow up on vendor renewals or discrepancies
Mail and Invoice Management
- Sort and distribute incoming mail daily
- Enter invoices into the property management system
- Verify invoice accuracy and follow up on discrepancies
Document & Data Management
- Maintain and update the property management system with accurate tenant and property information
Education and Experience
- College degree preferred, but not required
- Experience in property management or administrative support is advantageous
- Proficiency in Microsoft Office Suite and property management software
- Strong communication and interpersonal skills
- Ability to multitask and prioritize work in a fast-paced environment
- Excellent attention to detail and organizational skills
- Ability to work independently and collaboratively with minimal supervision
- A valid Driver's License is required
- Employment is contingent upon successful completion of a background check
Working Conditions
- Employees work in a well-lighted, temperature-controlled indoor environment
Physical Requirements
- Must be able to sit for extended periods, walk intermittently, and occasionally bend or stoop
- Must possess normal hearing and vision
What We Offer
- Competitive salary based on experience
- Paid time off and holidays
- A supportive and team-oriented work environment
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