District Support Coordinator

2 weeks ago


Knoxville, Tennessee, United States Admiral Communities LLC Full time
.addProperty Management Support Specialist

Job Responsibilities

Administrative Support


  • Respond to tenant and vendor inquiries, providing timely and professional assistance
  • Maintain accurate and organized property records, lease agreements, and documents
  • Manage mail, including sorting, distributing, and processing invoices
  • Organize and maintain electronic and physical filing systems


Data Entry & Tenant Management


  • Enter and manage tenant and property information in the property management system
  • Process rent rolls and tenant move-ins/move-outs
  • Ensure accurate and timely processing of leases, disclosures, and internal paperwork


Lease & Property Coordination


  • Collaborate with Community and Regional Managers to complete home purchase documentation
  • Coordinate the leasing process, including rental applications and tenant inquiries


Vendor Coordination


  • Verify vendor documentation, including W9s, business licenses, and insurance
  • Follow up on vendor renewals or discrepancies


Mail and Invoice Management


  • Sort and distribute incoming mail daily
  • Enter invoices into the property management system
  • Verify invoice accuracy and follow up on discrepancies


Document & Data Management


  • Maintain and update the property management system with accurate tenant and property information


Education and Experience


  • College degree preferred, but not required
  • Experience in property management or administrative support is advantageous
  • Proficiency in Microsoft Office Suite and property management software
  • Strong communication and interpersonal skills
  • Ability to multitask and prioritize work in a fast-paced environment
  • Excellent attention to detail and organizational skills
  • Ability to work independently and collaboratively with minimal supervision
  • A valid Driver's License is required
  • Employment is contingent upon successful completion of a background check


Working Conditions


  • Employees work in a well-lighted, temperature-controlled indoor environment


Physical Requirements


  • Must be able to sit for extended periods, walk intermittently, and occasionally bend or stoop
  • Must possess normal hearing and vision


What We Offer


  • Competitive salary based on experience
  • Paid time off and holidays
  • A supportive and team-oriented work environment




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