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Administrative Support Specialist

2 months ago

Monterey, California, United States Quantum Ventures Full time
Key Responsibilities

We are seeking a highly organized and detail-oriented Receptionist to join our team at Quantum Ventures in Flensburg. As a key member of our secretariat, you will be responsible for providing exceptional administrative support to our team.

Key Tasks:

  • Answering phone calls and welcoming clients in a professional manner
  • Managing office organization and maintaining a tidy workspace
  • Processing correspondence and mail in a timely and efficient manner
  • Preparing and following up on meetings and sessions
  • Coordinating appointments and managing the calendar
  • Organizing seminars and booking business trips
Requirements

To be successful in this role, you will need to have:

  • Completed commercial training or training as an office management assistant
  • Excellent knowledge of the German language
  • Strong organizational and planning skills
  • Ability to work effectively in a team and communicate clearly
  • Independence and self-organization
  • Thorough, structured, and focused work
  • Proficiency in MS Office and IT skills
  • Resilience and ability to handle stress
  • Confidentiality and discretion
  • Confident and professional appearance

We offer a dynamic and supportive work environment, and we are looking for someone who is passionate about delivering exceptional administrative support.