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Executive Administrative Assistant

2 months ago

Palmdale, California, United States Palmdale School District Full time
Salary: $4, $5,077.39 Monthly

Location : Palmdale, CA

Job Type: 12-month

Job Number: 24/25-07/17

Division: District Office

Summary

THIS POSITION WILL BE POSTED FOR 15 BUSINESS DAYS
The portal will open to accept applications from
July 29, 2024 to August 6, 2024 at 4:00 P.M.

POSITION OVERVIEW
This role is essential in executing a diverse range of administrative and secretarial tasks to support the management team of the District. The position also involves providing general assistance and information to the public.

SUPERVISION
General supervision is received from District management staff.

Key Responsibilities

Responsibilities may include, but are not limited to:
  1. Draft and edit various documents including reports, letters, memos, and statistical charts; compose correspondence based on verbal instructions or rough drafts.
  2. Manage incoming calls and visitors; address inquiries and provide information regarding regulations and procedures; handle and distribute mail.
  3. Gather and compile data for special projects; prepare background materials for reports.
  4. Maintain schedules and calendars for activities, meetings, and events; coordinate with other departments and external agencies.
  5. Utilize communication devices to inform and direct maintenance teams; manage and file completed work orders.
  6. Prepare purchase orders and requisitions; assign appropriate accounting codes to invoices.
  7. Conduct general clerical tasks including filing and scheduling.
  8. Organize and oversee filing systems; maintain records pertinent to specific assignments.
  9. Review materials for accuracy and compliance with established standards.
  10. Participate in meetings; document notes and prepare summaries.
  11. Draft routine correspondence from notes or verbal instructions.
  12. Operate various office equipment, including computers; manage data input and retrieval.
  13. Order and manage office supplies.
  14. Perform additional duties as assigned.
Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:
Three years of relevant secretarial and clerical experience. Experience in an educational institution is preferred.

Training:
Completion of high school or equivalent (HS Diploma or GED). Additional coursework in secretarial or clerical fields is advantageous.

Typing Requirement
  • 45 net words per minute
  • A typing test will be administered to validate speed.
Application Process

Applications for this position will be accepted online only during the specified recruitment period. All communication regarding this recruitment will be sent electronically by email only.

An eligibility list will be established to fill future vacancies. When a promotional and open eligibility list is established, the promotional list will be used first, unless otherwise stated in this bulletin.

Work Schedule:
This position typically works full-time, eight (8) hours/day, 40 hours/week, and observes a 12-month calendar.

CompensationThe initial hiring rate is at the first step of the appropriate five-step salary schedule for the position. The probationary period is 130-work days in paid status. Upon completing the probationary period for permanent status, a one-step salary advance will be granted and shall establish an anniversary date upon which all future advances on the salary range shall be based.

The District provides and contributes to a comprehensive benefits package (medical, dental, vision, term life insurance) per contract year for each employee and eligible dependents.

Holidays and LeavesSeventeen (17) paid holidays that fall within the work year, pursuant to the District's Collective Bargaining Agreement with California Schools Employees Association Chapter 296 (CSEA).

Sick leave shall be granted in the proportion of daily hours worked. Vacation is earned at the prescribed rate as part of compensation, and does not become vested until after completion of the initial probationary period.

Work Environment

Indoor office environment; subject to frequent interruptions.

Exposure to temperature extremes in climate-controlled and outdoor environments when walking to and from buildings.

Physical Demands

The usual and customary methods of performing the job's functions require the following physical demands: sitting for extended periods; some lifting, carrying, pushing, pulling; some bending, stooping, squatting, twisting at waist, and reaching; hand and finger dexterity to operate standard office equipment, computer keyboard and mouse, telephone, two-way radio, use writing instruments for note taking; lift and carry office supplies and equipment weighing up to 25 pounds; vision and hearing in normal audio range with or without correction; exposure to various noises from office equipment/machines, employees, and the public.

EQUAL OPPORTUNITY EMPLOYER
In accordance with Federal civil rights law, civil rights regulations and policies, the Palmdale School District, its offices, and employees, are prohibited from discriminating based on age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, immigration status, marital status, nationality, parental status, pregnancy, race, religion, sex, sexual orientation, political beliefs, or association with a person or a group with one or more of these actual or perceived characteristics, or reprisal or retaliation for prior civil rights activity in any program or activity.

Offers a comprehensive benefit package including vacation, holiday, and sick leave, as well as medical, dental, vision, and life up to the maximum district contribution for eligible employees.

More detailed information regarding benefit package eligibility will be presented at time of employment offer.