Human Resources Specialist

3 days ago

Suwanee, Georgia, United States Mitsubishi Electric Automation, Inc. Full time

About the Role:

Mitsubishi Electric Trane HVAC US LLC is seeking an experienced Human Resources Specialist to support various HR functions, including Talent Acquisition, Employee Services, Employment, HR Systems, Records Management, Reporting, and Compliance Programs.

Key Responsibilities:

  • Process all transactions in CLEAR applicant tracking system daily to include all activities for full cycle recruitment.
  • Responsible for maintaining the integrity and accuracy of the Applicant Tracking System as well as providing technical support.
  • Serve as assigned coordinator for specific positions and prepare interview materials. Arrange interviews and logistics as needed.
  • Track status of background screenings and job offers to ensure they are completed and start dates are confirmed.
  • Prepare all communication with newly hired employees providing new hire materials, instructing on completing necessary forms, schedule of activities and answer questions. Notify IT of new hires equipment needs.
  • Support bi-weekly new hire orientations and assist in the planning and logistics of 2-day new hire onboarding programs.
  • Prepare termination paperwork, notify appropriate functions, ensure company property is returned according to policy and procedure.
  • Partner with HRBP's to maintain training materials and train METUS Management and new hires on the use of the Applicant Tracking system.
  • Ensure compliance of METUS with the USCIS requirements regarding I-9s, E-Verify visas and work authorizations.
  • Prepare and distribute internal job postings.

Administrative Support:

  • Research and prepare special reports that may require statistical analysis and/or evaluation including IPM status, weekly talent and requisition status, temporary employee usage, exit interviews and others.
  • Reconciles Payroll report with METUS organization chart monthly to ensure both are accurate.
  • Track compliance with license and insurance requirements for employees receiving auto allowance.
  • Ensure proper approval and process is followed for tuition reimbursement, spot bonus awards, employee changes and employment verifications.
  • Ensure all required legal posters are placed in METUS office and training locations.
  • Responsible for ADP transactions such as correcting employee timecards.
  • Prepare invoices for approval and maintain budget-tracking log.
  • Manage Employee Service Anniversary Awards program.
  • Administer METUS HR Records Retention program.
  • Schedule internal meetings.

Other HR Support:

  • Assist with benefits administration, benefits events and annual open enrollment process.
  • Assist with HR related topics following company policies, guidelines and practices.
  • Actively participate in employee engagement and retention initiatives including surveys, action planning and aspects of employee communication.
  • Manage METUS HR inbox.
  • Assist with the design and distribution of internal Human Resources company-wide communications.
  • Propose and implement process improvement strategies within the HR Department.
  • Coordinate HR sponsored events and initiatives.
  • Assist other HR team members with special projects.
  • Perform other Duties as assigned.

Requirements:

  • Bachelor's degree in a related field preferred.
  • Bilingual, Spanish speaking, highly preferred.
  • Minimum of 2 years of experience working in Human Resources with emphasis in Employment Procedures, Employee Relations, and HR systems required.
  • Advanced knowledge of Microsoft programs (Word, Excel, Outlook and PowerPoint) required.
  • Working knowledge of Applicant Tracking System required, preferably Clear.
  • Working knowledge of state, federal, and wage laws pertaining to Human Resources preferred.
  • Experience using ADP Payroll/HR or similar system preferred.
  • Working knowledge in operating Talent Systems such as Success Factors preferred.
  • Excellent verbal, written communication and presentation skills.
  • Service orientation and excellent interpersonal skills.
  • Demonstrated attention to detail and methods of follow through and follow up.
  • Ability to juggle multiple responsibilities effectively.
  • Ability to work with all levels in the organization and maintain confidentiality of information.
  • Team player demonstrating METUS core values including a desire to win together, deliver excellence, drive sustainability, focus on execution and learn continuously.

About Mitsubishi Electric Trane HVAC US:

Mitsubishi Electric Trane HVAC US LLC is a leading provider of ductless and VRF systems in the United States and Latin America. A 50 percent – 50 percent joint venture between Ingersoll Rand plc and Mitsubishi Electric US, Inc., the company provides innovative products, systems and solutions capable of cooling and heating any application from a home to a large commercial building. METUS is a leading marketer of Zoned Comfort Solutions and Variable Refrigerant Flow (VRF) air-conditioning and heating technology. Systems sold by the joint venture include a wide variety of technologically advanced products designed to deliver superior efficiency, comfort and control.

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