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Expense Management and Travel Accounting Specialist

2 months ago

Manitowoc Wisconsin, United States Forefront Dermatology Full time

Overview:


The Expense Management and Travel Accounting Specialist plays a crucial role in overseeing the processing of expenses related to corporate credit cards and reimbursement requests across various platforms, including BMO, SAP Concur, and Great Plains.

This role involves assisting with month-end closing activities, creating and uploading necessary journal entries, and conducting account reconciliations. Additionally, the position aims to enhance the employee experience by providing support and guidance to users.



Responsibilities:


Develop and implement standardized operating procedures for Concur Administration, ensuring streamlined processes and effective communication within the organization to maintain compliance with company policies.

Verify, approve, and record SAP Concur expenses into the Great Plains ERP system.

Provide troubleshooting assistance and guidance to users regarding SAP Concur procedures.

Perform administrative duties related to site maintenance and system updates as required.

Conduct monthly reconciliations for Corporate Credit Card and expense reporting.

Oversee the application process for company credit cards for new hires.

Review and authorize employee expense reports.

Assist in managing workflow within Concur, including monitoring unassigned and pending transactions.

Collaborate directly with Concur and BMO customer support to resolve any system-related issues.

Reconcile and manage daily transactions for all BMO credit card accounts.

Verify reimbursements and facilitate payment setups as necessary.

Provide training for new employees on the expense management process.

Identify opportunities for process enhancements and implement necessary changes.

Assist in the development, maintenance, and implementation of current T&E policies and procedures.

Update and manage all training materials focused on customer expense processes.

Oversee the month-end close process for all credit card expenses to ensure accurate transaction coding.

Ensure adherence to compliance requirements and complete necessary compliance training.

Support the Accounting Operations Manager with assigned tasks.

Engage in reporting, research, and other duties as assigned.

Qualifications:
Education

An Associate's Degree in Accounting or a minimum of 3 years of experience in Accounting or SAP Concur functions.

Knowledge, Skills, and Abilities

Proficiency in processing expenses using SAP Concur is essential.

Strong skills in Microsoft Word, Excel, Outlook, Teams, and PowerPoint are required.

Experience with Great Plains accounting software is preferred.

Exceptional written, analytical, and problem-solving abilities.


Demonstrated leadership qualities by exemplifying professional behavior, managing multiple tasks, maintaining a positive demeanor, and adapting to organizational changes.

Excellent organizational and communication skills are a must.

Ability to collaborate effectively with staff, board members, clients, and the public.

Capacity to prioritize tasks efficiently and work well both independently and as part of a team.

Ability to utilize time effectively and contribute to high levels of operational efficiency and effectiveness.

Commitment to maintaining confidentiality of sensitive information.