Administrative Assistant Communication and Media Arts

3 weeks ago


Joliet, Illinois, United States University of St. Francis Full time
Job Title: Administrative Assistant Communication and Media Arts

We are seeking a highly organized and detail-oriented Administrative Assistant to support the Communication and Media Arts department at the University of St. Francis.

Responsibilities:
  • Organize and maintain departmental space, ensuring a clean and clutter-free environment.
  • Order supplies for faculty members using the Purchase Order system.
  • Collect and sort mail for all faculty daily.
  • Purchase teacher references and supplies as needed.
  • Keep departmental lists, files, and binders up to date, including faculty schedules, Mass Communication student breakdowns, advisee lists, semester course planning layouts, internship binder, student employees binder, and other items as directed by the Department Chair.
  • Make copies for faculty and shred confidential documents.
  • Keep display cases in halls up to date.
  • Answer phone calls when the Department Chair is out of office.
  • Plan and schedule MCOM Senior Portfolio Presentations.
  • Organize magazine racks.
  • Fulfill student Lab Admits.
  • Burn portfolio DVDs and other discs for files.
  • Coordinate meeting dates and times upon request.
Qualifications:
  • Current USF student in good standing.
  • CMMA major.
  • PREFERRED: Previous secretarial or general office experience.
Pay and Hours:

Hourly pay rate: $14.00

Hours per week: 5-20



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