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Records Management Specialist

2 months ago

Plano, Texas, United States City of Murphy, TX Full time
Job Summary

We are seeking a highly organized and detail-oriented Records Management Specialist to join our team at the City of Murphy, TX. As a key member of our City Secretary's Department, you will be responsible for planning, organizing, and maintaining our records management activities, ensuring compliance with all applicable laws and regulations.

Key Responsibilities
  • Records Management Program Administration: Assist with the implementation, administration, and continuous improvement of our records management program, ensuring effective and efficient compliance with all applicable laws and regulations.
  • Document Control and Management: Coordinate records management activities with all City departments, establish, review, and maintain records retention schedules, and participate in developing and implementing City document and records management programs, systems, and procedures.
  • Public Information Requests: Coordinate responses to public information requests, gathering requested information across departments, reviewing responsive information for validity/approval, and administering the records request tracking software.
  • Records Management Software Administration: Act as administrator of our records management software, providing document and records management training to City staff, and overseeing the conversion of paper records to other storage media.
  • Collaboration and Communication: Collaborate with City departments and Information Technology to identify document management and business process needs, and analyze, develop, test, document, implement, and maintain high-quality solutions within the records management system.
  • Confidentiality and Security: Ensure the maintenance, preservation, microfilming, destruction, or other disposition of City Records is carried out in accordance with the policies and procedures of the Records Management Program and the requirements of Texas Law.
  • Customer Service: Provide responsive, high-quality service to internal/external customers by providing accurate, complete, and up-to-date information in a courteous, efficient, and timely manner.
Requirements
  • Education and Experience: A High School Diploma or General Education Degree (GED) and three (3) years of related work experience or equivalent combination of education and experience.
  • Skills and Abilities: Excellent organizational and time management skills, ability to grasp business logic quickly, ability to manage and work on multiple projects concurrently, strong technical aptitude, and knowledge of the Texas Public Information Act.
  • Physical Demands: The ability to perform a wide range of physical activities, including standing, sitting, walking, lifting, carrying, pushing/pulling, reaching, handling, fine dexterity, kneeling, crouching, crawling, bending, twisting, climbing, balancing, vision, hearing, and talking.