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Office Administrator
2 months ago
We are seeking a highly skilled and experienced Office Administrator to join our team at the American Chemical Society. The successful candidate will be responsible for overseeing all aspects of office operations, including facilities management, procurement, and coordination with vendors. This is a senior-level role that requires a minimum of 10 years of experience in office administration, with at least 3 years in a senior role.
Key Responsibilities- Oversee all aspects of office operations, including facilities management, procurement, and coordination with vendors.
- Lead and manage special projects as assigned by senior management, including planning, execution, and evaluation.
- Provide high-level administrative support to senior executives, including scheduling, correspondence, and meeting coordination.
- Mentor junior administrative staff and interns, providing guidance and support to ensure their professional development and the smooth functioning of administrative tasks.
- Identify and implement improvements in office processes and workflows to enhance efficiency and effectiveness.
- Ensure office policies and procedures are followed and assist in the development and implementation of new policies as needed.
- Plan and coordinate events, meetings, and conferences, ensuring all logistical details are handled efficiently.
- Oversee the maintenance and operation of office equipment and software systems, coordinating with IT to address any technical issues promptly.
- Minimum of 10 years of experience in office administration, with at least 3 years in a senior role.
- Strong leadership and team management skills.
- Excellent organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite and Visio.
- Experience with project management and financial management tools.
- Strong problem-solving skills and the ability to make decisions independently.
- Exceptional communication and interpersonal skills.
- High level of discretion and professionalism in handling confidential information.
We offer a competitive compensation package, including paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account or health care savings account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, and 4-week work from anywhere.
Additional benefits may apply based on skills, experience, and location.
Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of ACS.
ACS reserves the right to amend or modify its employment benefits and compensation structure at any time.
