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Event Operations Coordinator

2 months ago

San Francisco, California, United States OpenAI Full time
About the Team
OpenAI is dedicated to ensuring that general-purpose artificial intelligence serves the interests of all humanity.
Our Communications division encompasses various functions, including PR/Media Relations, Events, Design, and other external engagements.

The ethos of our team is to support OpenAI's mission by effectively and authentically communicating our technology, values, and approach to safely developing powerful AI. The Events team is a vibrant and mission-driven group focused on creating unique and exceptional experiences that reflect OpenAI's core values.

We are passionate about highlighting others and fostering meaningful connections.

About the Role
We are in search of a proactive and highly organized Operations Manager specializing in Events to become a vital part of our dynamic team at OpenAI.

In this exciting position, you will significantly influence our events programs by implementing and refining strategies that enhance efficiency and consistency as we expand our global events.

Your primary focus will be to facilitate smooth communication across the organization, ensuring that all teams are well-represented throughout every stage of project management.

The ideal candidate is a strategic thinker with a profound interest in artificial intelligence and a solid background in events management, operations, or administrative support.

If you excel in fast-paced settings, thrive on collaboration, and are eager to standardize and elevate our success, we encourage you to consider this opportunity.

Key Responsibilities
Enhance and optimize the operational framework for OpenAI's events, ensuring seamless cross-functional execution and maintaining high standards.
Develop and sustain a comprehensive database of essential vendors, contractors, and contacts, nurturing strong relationships and dependable partnerships.

Collaborate with Events leadership and departments such as Marketing, Sales, and Recruiting to establish and monitor KPIs, ensuring consistent measurement and reporting, and standardizing lead tracking processes.

Work alongside Executive Business Partners to standardize communication with Executives and their support teams, ensuring clarity in schedule management and consistency across programs.

Manage collaborations with Procurement, Legal, and Finance to streamline support and keep projects on track during tight timelines.
Establish spending guidelines for OpenAI events to inform future projects.
Develop and maintain standard operating procedures and an Event Styleguide in collaboration with Production, Technical Production, and Design teams.
Oversee logistics, including shipping, international freight, customs, warehousing, inventory, and promotional item production.
Qualifications
Possess 7+ years of experience in project management, operations, administrative support, or related fields.
Experience managing multiple events and thriving in dynamic environments.

Exhibit strong cross-functional team management skills, with a commitment to fostering open communication and embracing diverse backgrounds and perspectives.

Demonstrate a keen interest in utilizing OpenAI tools and products to enhance team productivity.
Show a deep commitment to artificial intelligence that benefits all of humanity.

About OpenAI
OpenAI is an AI research and deployment organization committed to ensuring that general-purpose artificial intelligence benefits all of humanity.

We strive to push the boundaries of AI capabilities and aim to deploy them safely through our products.

AI is a powerful tool that must be developed with safety and human needs at its core. To achieve our mission, we value the diverse perspectives, voices, and experiences that represent the full spectrum of humanity.

We are an equal opportunity employer and do not discriminate based on race, religion, national origin, gender, sexual orientation, age, veteran status, disability, or any other legally protected status.

Compensation Range:
$152K - $190K
Location: San Francisco
Type: Full time
Department: Communications
Compensation: $152K – $190K
  • Offers Equity. The base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience.
In addition to the salary range listed above, total compensation also includes generous equity and benefits, including:
- Medical, dental, and vision insurance for you and your family
- Mental health and wellness support
- 401(k) plan with 50% matching
- Unlimited time off and 13 company holidays per year
- Paid parental leave (24 weeks) and family-planning support
- Annual learning & development stipend ($1,500 per year)