Operational Specialist

2 weeks ago

Hercules, California, United States X-Therma Inc. Full time
Operations Specialist

X-Therma Inc. is a pioneering biotech company that is revolutionizing the field of regenerative medicine. We are seeking a highly motivated Operations Specialist to join our team and contribute to the development of life-saving products.

Key Responsibilities:
  • Assist the Director of Operations with daily management and operational requirements or issues.
  • Develop, implement, and support the communication of company operational policies, procedures, and environmental health and safety protocols.
  • Organize and facilitate recurring operations meetings, manage meeting invites, agendas, status reports, and capture minutes.
  • Track and follow up on task details, schedules, and related activities.
  • Support leadership in company operations matters, including personnel onboarding, facility schedules, and communications.
  • Support management of contract renewals and amendments.
Personnel Operations:
  • Maintain a safe working environment by enforcing safety protocols and conducting regular inspections. Ensure compliance with all regulatory requirements including FDA, ISO, and GMP standards.
  • Assist in the training and development of new and existing operational procedures, policies, and best practices.
Cross-Functional Collaboration:
  • This position is very cross-functional between operations, quality, warehousing, purchasing, etc.
  • Collaborate with various departments to improve business operations.
  • Perform other related duties as assigned.
Purchasing, Vendors, and Warehouse:
  • Manage company asset inventories, purchasing procedures, requests, approvals, and system data entry.
  • Monitor inventory levels and reorder materials as needed.
  • Negotiate contracts, terms, and pricing with suppliers to secure the best deals.
  • Create and manage purchase orders, ensuring accuracy and compliance with company policies.
  • Coordinate with vendors for time-critical schedules, logistics activities, maintenance, and facility cleaning.
  • Monitor and track delivery schedules to ensure timely receipt of goods and services.
  • Maintain records of purchases, pricing, and other important procurement data.
  • Resolve any issues or discrepancies with orders and deliveries promptly.
  • Work closely with finance to ensure accurate and timely payment of invoices.
  • Continuously evaluate and improve procurement processes to enhance efficiency and reduce costs.
  • Source and evaluate potential suppliers and vendors, ensuring they meet quality and cost requirements.
  • Identify, evaluate, and select suppliers based on quality, cost, and reliability.
  • Maintain strong relationships with existing suppliers and develop new supplier partnerships.
  • Track and analyze procurement costs to identify cost-saving opportunities.
  • Develop and implement strategies to reduce procurement expenses.
Requirements:
  • Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
  • Minimum of 3-5 years of experience in procurement, purchasing, or a similar role, preferably in biotechnology, pharma, medical device, or similar industries.
  • Proven experience in developing and implementing operational policies and procedures.
  • Exceptionally well-organized with a strong ability to file and manage tasks on time.
  • Proven skills in facility operations and project management.
  • Proactive attitude, thriving in an early-stage environment.
  • Strong work ethic, analytical and problem-solving skills, organizational skills, and attention to detail.
  • Ability to work in an office setting and physically lift up to 50 lbs.
  • Prolonged periods sitting at a desk and working on a computer.
  • This is an on-site position.
Preferred Qualifications:
  • Knowledge and experience in cGMP, preferably FDA and ISO 13485 requirements.
  • A self-driven, highly efficient, and outcome-focused attitude.
  • Team-oriented drive to contribute to improving organ transplantation and regenerative medicine.
What We Offer:
  • Competitive base salary $60,000 to $80,000 annually.
  • ADP benefits, Health, vision, and dental benefits, with high family coverage.
  • 401(k) savings plan.
  • Employee Stock Option Plan.
  • And more.

X-Therma Inc. is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

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