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Administrative Support Specialist
2 months ago
Position Overview:
The role of the Administrative Support Specialist - Assessment Coordinator is essential for enhancing the educational experience by providing comprehensive assistance in the administration of both mandatory and optional assessments. This position is pivotal in documenting student proficiency in various academic skills and ensuring adherence to legal and administrative standards.
Reporting Structure:
This position reports directly to the Assistant Principal.
Key Responsibilities:
- Test Administration: Conduct assessments for designated students to aid educators in determining appropriate class placements and program eligibility.
- Student Registration: Manage student registrations and accurately process associated fees.
- Communication: Liaise with students, parents, and educators to exchange pertinent information regarding assessments.
- Reporting: Generate reports to convey vital information and statistics to the principal and relevant testing organizations.
- Staff Instruction: Provide guidance to staff on proper test administration protocols.
- Web Management: Oversee the maintenance of the school’s web page to disseminate news and information effectively.
- Record Keeping: Maintain both confidential and non-confidential records to ensure material availability as needed.
- Additional Duties: Perform related tasks as assigned to promote the efficient operation of the department.
- Documentation: Compile and report test results to support recommendations and information sharing in line with established guidelines.
- Test Scheduling: Organize student testing in compliance with state regulations.
- Logistics Coordination: Develop student rosters, assign testing rooms, procure proctors, and collaborate with maintenance for testing logistics.
- Material Management: Handle the receipt, verification, distribution, collection, and secure packing of testing materials.
- Monitoring: Supervise testing conditions to ensure compliance with regulations.
- Collaboration: Work with testing organizations to manage exam orders, returns, and payment discrepancies under the guidance of the Assistant Principal.
Qualifications:
Skills: Proficiency in managing multiple tasks and adapting to evolving job conditions. Competence in operating standard office equipment and relevant software applications is essential.
Knowledge: Understanding of basic mathematics, reading comprehension, and the ability to follow complex instructions. Familiarity with relevant codes, policies, and regulations is required.
Abilities: Capable of scheduling activities, gathering and classifying data, and utilizing job-related equipment. Flexibility to work collaboratively with diverse groups and maintain confidentiality is crucial.
Work Environment:
This position involves a mix of sitting, walking, and standing, performed in a clean and healthy environment.
Experience and Education:
Prior job-related experience is preferred, along with targeted education in a relevant field. A college degree is favored.
Testing and Clearances:
Successful candidates will undergo various assessments and background checks as part of the hiring process.
