Accounts Payable Professional

2 weeks ago

Amiens, Hauts-de-France, United States E-470 Public Highway Authority Full time

About E-470 Public Highway Authority

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E-470 Public Highway Authority is a dynamic 47-mile toll road on the eastern perimeter of the Denver Metro area. As a top-notch customer service provider, safety enhancer, and time-saver for drivers, we strive to be Colorado's one-stop-shop for tolling.

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Job Title: Accounts Payable Specialist

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We are seeking an experienced Accounts Payable Specialist to provide financial, administrative, and clerical support to our organization. The ideal candidate will ensure timely payments and controlled expenses by receiving, processing, verifying, and reconciling invoices according to established policies and procedures in an efficient, timely, and accurate manner.

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Main Responsibilities:

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  • Prepare all invoices for payment in the invoice software application, matching them to existing purchase orders or requesting new ones as needed. Ensure all payables are accurate, timely, and followed up on if aged.
  • Data enter invoices accurately into the invoice software application to prevent duplicate entries and ensure correct amounts and timely payments. Verify data pre-populated from OCR for completeness and accuracy.
  • Prepare PO and payables invoice batches for approval by importing them into Dynamics Great Plains from KwikTag invoice software and verifying entry counts and batch totals match.
  • Respond to vendor invoice/payment inquiries, reconcile vendor statements, research and resolve discrepancies, and integrate weekly customer refund batches for payment.
  • Process monthly employee expense reports, including tracking tolls billed, verifying account codes and calculations submitted, confirming complete and accurate backup documentation, ensuring transactions comply with organizational expense reimbursement policies, and verifying department manager or director approval.
  • Integrate monthly expenses after validation and reconciliation, export monthly expense reports into PDFs, and save them on network drives for archive/data retention purposes.
  • Prepare monthly purchasing card statement for payment once processing is complete.
  • Process weekly vendor check and EFT payment batches to ensure timeliness of payments, prepare backup documentation, and submit it to the Controller or Chief Financial Officer for review and approval.
  • Process weekly customer refund check payment batch to ensure timeliness of payments, prepare backup documentation, and submit it to the Controller or Chief Financial Officer for review and approval.
  • Process monthly employee expense reimbursement and purchasing card EFT payment batches to ensure timeliness of payments, prepare backup documentation, and submit it to the Controller or Chief Financial Officer for review and approval.
  • Process periodic manual check requests submitted through Smartsheets, including board member reimbursements, unclaimed property, court payments, and other miscellaneous requests, prepare backup documentation, and submit it to the Controller or Chief Financial Officer for review and approval.
  • Process ad hoc check, EFT, or wire payments to ensure timeliness of payments as requested, prepare backup documentation, and submit it to the Controller or Chief Financial Officer for review and approval.
  • Process ACH transactions for periodic prepaid postage replenishment.
  • Import EFT batch payment files into the bank website, enter addenda, and initiate batch for Controller approval; import Positive Pay-check file into the bank website.
  • Update tracking spreadsheets for capital and reimbursable payments included in weekly payment batches based on G/L account codes.
  • Process check status requests, EFT NOC issues, positive pay exceptions, and work with the Accounts Payable Supervisor on check void or stop payment issues/requests.
  • Maintain payment batches log and send weekly email of payment batches processed to the Chief Financial Officer, Controller, Senior Accountant, and Staff Accountant II.
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Required Skills and Qualifications:

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To be successful in this role, you should have:

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  • An associate degree in business administration, accounting, finance, or a related field (other combinations of education and relevant experience may be considered).
  • At least two years in a finance or accounting position or relevant office experience.
  • A basic knowledge of both finance and accounting terminologies and concepts.
  • Proficiency in Microsoft Excel (including charts and data analysis functions), Word, Outlook.
  • The ability to reason and identify relationships that explain facts, data, or other information, analyze information, and make correct inferences or draw accurate conclusions.
  • Proficiency in preparation of professional written documentation that clearly expresses ideas and exhibits correct grammatical form.
  • Knowledge in Microsoft Dynamics Great Plains, KwikTag, and Concur is preferred.
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Compensation and Benefits:

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The estimated annual salary range for this position is $$$65,000 - $80,000 depending on qualifications and experience. Our comprehensive benefits package includes medical, dental, and vision coverage, 401(k) plan, paid time off, and more.

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About Us:

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E-470 Public Highway Authority is committed to providing top-notch customer service, improving safety, and saving time for drivers while being Colorado's one-stop-shop for tolling. We strive to create a positive work environment that fosters growth, teamwork, and innovation.

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