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Catering Event Manager

2 months ago

Reston, Virginia, United States Patrick Properties Hospitality Group Full time
Job Summary

The Catering Event Manager is a key position responsible for the planning, detailing, and supervision of all culinary, beverage, and venue services at Patrick Properties Hospitality Group special events.

Key ResponsibilitiesAccount and File Management
  • Act as a liaison between clients/coordinators and PPHG departments to guarantee successful pre-planning and execution of all events.
  • Communicate with client and/or coordinator to gather necessary information, such as floor plans, timelines, and rental orders in a timely manner.
  • Responsible for accurate Event Order details, as well as ensuring the final payment is complete on time.
  • Lead event operations discussion for assigned events, responsible for follow-up circulation and timely communication with proper departments.
Food and Beverage Menu Consulting
  • Proficient Menu Knowledge: Awareness of all ingredients in dishes. Adjust menu based on allergies and dietary restrictions.
  • Conduct Menu Tastings: Describe all menu items as they are served. Discuss timeline, layout, and flow of event, while working in the best interests of PPHG and upholding company standards.
  • Conduct Menu Consultations: Schedule phone conference or meeting with clients who are not having a tasting. Describe menu in full detail and assist clients in making selections based on PPHG recommendations.
  • Suggestive Selling: Uphold food and beverage minimums. Offer creative enhancements to meet minimums, as well as elevate events.
  • Deadlines + Prioritization: Ability to meet culinary and event deadlines, as well as complete administrative work in a timely fashion, prioritizing, when necessary.
Event Day Management
  • Act as opening or closing Event Manager for other events when needed, overseeing both setup and breakdown.
  • Responsible for greeting the client and planner upon arrival. Act as liaison between PPHG venues and vendors on site.
  • Manage venue, staff, food and beverage service during event to ensure outstanding service by staff. Provide excellent communication and works cooperatively with Culinary Team.
  • Assist with property management to ensure standards meet or exceed company expectations, including reporting any property maintenance or damage to the venue interiors, grounds, and all storage spaces.
Other Responsibilities
  • Attends weekly event and operational team meetings to be thoroughly informed of event details and logistics.
  • Expected to actively participate in event operations and provide hands-on support to deliver events in keeping with PPHG standards.
  • Submit all outside rental invoices, receipts, and closing inventories to CFO and appropriate Sales Manager.
  • Promote positive guest relations, making every effort to accommodate any guest's reasonable request during an event.
  • Communicate with Director of Events for event needs.
Requirements
  • Must hold a valid Bachelor's Degree
  • Must have a valid Drivers License
  • Possess a minimum of 2 years of prior event management experience, including file account holding
  • Possess knowledge of proper table service
  • Ability to follow Patrick Properties standards, policies and procedures
  • Excellent verbal and written communication skills including in person, phone and email correspondence
  • Ability to be a clear thinker, analyze and resolve problems exercising good judgment and solution-based thinking
  • Proficient in Microsoft Office and Outlook
  • Detail oriented with the ability to prioritize and organize work assignments
  • Motivate and manage assigned staff while maintaining cohesive team and following up with corrections when necessary
  • Ability to lift and carry up to 30 pounds
  • Ability to be on feet for extended periods of time if needed
  • Willingness to adapt as needed in a fast-paced office environment with the ability to multi-task
  • Ability to work in collaborative environment
  • Ability to communicate effectively and work cooperatively and within all departments
  • Must possess mature, professional demeanor to interact with vendors and team
  • Participate and attend industry and networking events when deemed necessary
  • Must be a team player and be willing and able to jump in the trenches
  • Ability to be on time and have a flexible schedule
  • Ability to work without direct supervision and follow through to completion of assigned tasks