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Senior Legal Support Specialist
2 months ago
We are seeking a highly skilled and organized Senior Legal Support Specialist to join our team at Plona Partners. As a key member of our legal operations team, you will play a critical role in supporting our attorneys and ensuring the smooth operation of our legal matters.
Key Responsibilities- Case Management: Coordinate and track numerous legal matters of all types, ensuring timely and efficient resolution.
- Document Preparation: Create, edit, format, and proofread documents, including agreements, contracts, plans, and other legal documents.
- E-Filing and Filing: Prepare and finalize legal documents for e-Filing and filing via PACER, ensuring compliance with relevant regulations.
- Client Communication: Communicate directly and on behalf of attorneys with third parties, including client representatives, other companies, and institutions.
- Workflow Management: Create, execute, and monitor systems to manage client workflow, tasks, and documentation, ensuring seamless collaboration with attorneys and other stakeholders.
- Document Maintenance: Create, edit, format, and proofread various documents, maintaining them within our firm's file management system.
- Conference and Meeting Coordination: Organize and coordinate conference calls and client meetings, ensuring effective communication and collaboration.
- New Client Onboarding: Prepare new client matter requests and coordinate approval, conflict search processes, and new matter letters, ensuring a smooth onboarding experience.
- Billing and Invoicing: Review and edit bills and related reports according to client billing arrangements, facilitating prompt responses to client billing inquiries.
- File Maintenance: Maintain a multitude of open client matters in Serengeti, ensuring accurate and up-to-date records.
- Calendar Management: Maintain and monitor attorney calendars, ensuring timely and efficient scheduling.
- Travel Arrangements: Coordinate and/or book travel arrangements, ensuring seamless travel experiences for attorneys and clients.
- Expense Tracking: Prepare, track, and maintain attorney expenses in Chrome River, ensuring accurate and timely reimbursement.
To be successful in this role, you will need:
- Excellent organizational and time management skills
- Strong communication and interpersonal skills
- Ability to work in a fast-paced environment
- Proficiency in Microsoft Office and other relevant software
- Experience in legal operations or a related field
