Legal Support Specialist

4 weeks ago

San Diego, California, United States Aston Carter Full time

Job Summary

We are seeking a highly skilled and organized Legal Support Specialist to join our team at Aston Carter. As a key member of our legal department, you will provide administrative support to our high-level executive and attorneys, ensuring the smooth operation of our legal matters.

Key Responsibilities

  • Perform administrative office duties in a fast-paced environment, including setting up new cases, completing summary reports, and filing, scanning, and processing documents.
  • Provide additional support to our high-level executive, including coordinating meetings and events.
  • Assist attorneys with agreement reviews and take concise and accurate meeting notes.
  • Maintain encyclopedic knowledge of all legal matters, including intellectual property, real estate, domestic and international contracts, litigation, compliance, and corporate governance.
  • Perform legal research and answer office telephones, responding to or directing calls as necessary.
  • Expedite, coordinate, and direct traffic for all legal matters to and from the legal department.
  • Support the legal department and company executive offices with other administrative duties as assigned or required.

Requirements

  • Typically requires a high school diploma or equivalent and two or more years of experience in an administrative position.
  • Bachelor's degree is strongly desired, with an undergraduate GPA of 3.6 or above and an LSAT score of 165 or above preferred.
  • Ability to rapidly change directions, prioritize, and complete a variety of administrative tasks.
  • Flexibility to work extended hours during the week and, as needed, on weekends to support the legal department's needs.
  • Ability to organize and coordinate workloads to meet established deadlines and milestones.
  • Excellent verbal and written communication skills, solid interpersonal skills, and a strong attention to detail.
  • Ability to maintain strict confidentiality of sensitive information and exercise sound judgment.
  • Strong MS Office Suite and computer skills, as well as a strong sense of urgency and task-completion.
  • Ability to work both independently and in a team environment.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. We specialize in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, extending the capabilities of industry-leading companies.

We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific, and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. We embed DE&I into our culture through hiring diverse talent, maintaining an inclusive environment, building a culture of care, engagement, and recognition, and ensuring growth opportunities for our people.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law. If you would like to request a reasonable accommodation, please email us for other accommodation options.

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