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Automotive Title Processing Specialist
2 months ago
Automotive Title Clerk
This job description details the expectations and duties for an Automotive Title Clerk within a multi-location dealership. Below is an overview of the responsibilities associated with this position:
Key Responsibilities:
- Title Processing Expertise: Prior experience in handling title transactions, including retail sales, dealer exchanges, and wholesale transactions is essential.
- Electronic Lien Title Management: Responsible for retrieving Electronic Lien Titles (ELT) for trade documentation.
- Data Entry: Accurately input title numbers into the system for all titles received.
- Missing Title Oversight: Manage and resolve issues related to missing titles through comprehensive reporting.
- Transaction Preparation: Prepare documentation for title processing related to vehicle transactions.
- Trade Documentation Preparation: Assemble trade documentation as required.
- Title Transaction Processing: Oversee the processing of titles for various vehicle transactions.
- Invoice and Payment Posting: Responsible for posting Tag & Title invoices and ACH payments.
- Scheduling: Organize schedules for tag and title processing activities.
- Refund Management: Issue checks for tag refunds as necessary.
- Duplicate Title Applications: Apply for duplicate titles when required.
- Inventory Oversight: Manage inventory for metal and temporary tags, title documentation, and Manufacturer's Statements of Origin (MSOs).
- Customer Registration Printing: Print registrations for customers as needed.
- Filing and Documentation Management: Maintain organized filing systems for titles and trade documentation.
- Support Services: Provide assistance for tag and title processes to customers, management, and staff.
- Additional Duties: Carry out other responsibilities as assigned by the supervisor.
Qualifications:
- Education: A minimum of a high school diploma or GED is required.
- Experience: At least one year of experience in automotive title processing is necessary. Familiarity with dealership accounting systems and title management software is advantageous.
- Technical Proficiency: Proficiency in MS Office Suite is required.
- Notary Public Certification: Certification as a Notary Public is mandatory.
- Deadline Awareness: Ability to understand and adhere to deadlines while working efficiently.
- Professional Conduct: A professional demeanor and work ethic are essential.
- Valid Driver's License: A current, valid driver's license and a satisfactory Motor Vehicle Report (MVR) are required.
Benefits Offered:
- Healthcare Coverage: Includes BCBS FL Healthcare, Dental, Vision, and 401(k) plans.
- Life Insurance: Coverage through Allstate for Life, Accidental Death & Dismemberment, and Disability.
- Paid Holidays: Recognized holidays include Christmas Day, Thanksgiving Day, Labor Day, Memorial Day, July 4th, and New Year's Day.
- Vacation Benefits: Available for full-time employees.
- Eligibility Criteria: Benefits are available to full-time employees and are subject to eligibility requirements and limitations.
This role is well-suited for individuals with a background in automotive title processing who are organized, detail-oriented, and thrive in a dynamic work environment.
