Administrative Support Specialist

3 weeks ago


Raleigh, North Carolina, United States Jobot Full time
Company Overview:
We are a dynamic and growing company, Jobot, seeking an experienced Office Manager to join our Accounting and Finance team. Our office environment is collaborative and supportive, with a focus on work/life balance.

Job Summary:
The successful candidate will oversee the daily operations of the office, ensuring all financial procedures are followed, and managing the financial team. This is a permanent, full-time position that offers an exciting opportunity to play a pivotal role in the smooth operation of our financial department.

Main Responsibilities:
- Overseeing the day-to-day operations of the office, serving as the first point of contact for clients and ensuring all procedures and policies are adhered to.
- Managing the financial team, providing guidance, training, and mentorship to ensure the team is operating at its highest potential.
- Collaborating with other departments to ensure all financial matters are handled efficiently and effectively.
- Maintaining accurate financial records and preparing reports for senior management.
- Assisting with budget preparation and financial planning processes.
- Ensuring all financial transactions are properly recorded, filed, and reported.
- Implementing and maintaining procedures/administrative systems.
- Liaising with staff, suppliers, and clients.
- Ensuring office expenditure is maintained within budgeted levels.

Requirements:
- Proven experience in invoicing and other financial procedures.
- Proficiency in all Microsoft Office applications, particularly Excel, and experience with accounting software.

Benefits:
- Great work/life balance, with Fridays off starting from July 4th weekend through Thanksgiving.

Estimated Salary:
$60,000 - $80,000 per year based on industry standards.

  • Raleigh, North Carolina, United States Wake County Public Schools Full time

    About the RoleWake County Public Schools is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in supporting the daily operations of our office, providing exceptional customer service to students, parents, and staff, and maintaining accurate...


  • Raleigh, North Carolina, United States EPIQ Systems Full time

    EPIQ Systems is a dynamic organization that requires administrative support to deliver exceptional services to its clients. As an Administrative Support Specialist, you will be part of a team that provides various essential services including mail services, hospitality, facilities management, and receptionist duties.Key Responsibilities:Meter specialist...


  • Raleigh, North Carolina, United States Smith Anderson Full time

    About Us: Smith Anderson is a law firm dedicated to providing exceptional service to our clients. We are committed to creating and maintaining a diverse work force and fostering a culture of inclusion and respect.We are seeking a skilled Administrative Support Specialist to join our team. As a key member of our administrative staff, you will be responsible...


  • Raleigh, North Carolina, United States First Citizens Bank Full time

    We are seeking a highly skilled Administrative Support Specialist to join our team at First Citizens Bank. In this role, you will provide critical support to our leadership team, ensuring seamless day-to-day operations and maintaining accurate records.About the PositionThis is a full-time opportunity located in our Raleigh, NC office. The ideal candidate...


  • Raleigh, North Carolina, United States baker construction Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our upper-level manager. The ideal candidate will have 5+ years of experience in a similar role, with proficiency in Microsoft Office software.The successful candidate will be responsible for performing general clerical duties,...


  • Raleigh, North Carolina, United States DEL BIANCO PROSTHETICS AND ORTHOTICS Full time

    Job DescriptionWe are seeking an Administrative Support Specialist to join our dynamic team at Del Bianco Prosthetics and Orthotics. In this role, you will have the opportunity to work closely with patients, healthcare professionals, and other staff members to provide exceptional support services.About Our CompanyDel Bianco Prosthetics and Orthotics is a...


  • Raleigh, North Carolina, United States State of North Carolina Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Specialist I to join our team at the Nash Correctional Institution. As an integral part of our operations, you will provide clerical and administrative support to ensure the smooth functioning of our office. Key Responsibilities: Clerical Duties: Perform typing and...


  • Raleigh, North Carolina, United States Seabreeze Management Company Full time

    Job DescriptionWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at Seabreeze Management Company. As a key member of our team, you will provide administrative and staff support services to our General Manager.This is a part-time position with an estimated salary of $30,000 - $40,000 per year. The schedule is 12...


  • Raleigh, North Carolina, United States Lundy Management Group, LLC Full time

    Job OverviewLundy Management Group, LLC seeks a highly organized and detail-oriented Administrative Support Specialist to provide essential administrative and technical support to the Property Management and Finance team.Key Responsibilities:Business Support: Generate reports and share them with relevant internal and external stakeholders for strategic...


  • Raleigh, North Carolina, United States Travel Experts Inc Full time

    Job OverviewTravel Experts Inc is a dynamic company seeking a highly skilled Administrative Support Desk Specialist to join our team. This role will be responsible for providing exceptional customer service via email communication, data entry, and basic technical assistance.As a member of our advisor support & accounting team, you will play a crucial part in...


  • Raleigh, North Carolina, United States State of North Carolina Full time

    About the North Carolina Department of Health and Human Services: Our mission is to protect the health, safety and well-being of our citizens. We strive to provide exceptional service to those in need by hiring dedicated professionals who share our values.">Job Summary: As an Administrative Specialist I, you will play a critical role in supporting the...


  • Raleigh, North Carolina, United States Ultimate Staffing Services Full time

    Job OverviewUltimate Staffing Services is seeking an experienced Administrative Assistant to join their team in North Carolina. The ideal candidate will have a strong background in administrative roles within the Commercial or Residential Real Estate industry, along with proficiency in Microsoft Office applications.The selected candidate will be responsible...


  • Raleigh, North Carolina, United States Catapult Full time

    About the JobCatapult is seeking an experienced Part Time Office Administrator to join our team in Downtown Raleigh. This role offers an excellent opportunity to work in a dynamic environment, providing administrative support and ensuring seamless day-to-day operations.Key ResponsibilitiesProvide administrative support to office staff, visitors, and...


  • Raleigh, North Carolina, United States Ave Staffing Legal Specialists Full time

    Join Ave Staffing Legal Specialists, a reputable law firm with five offices in the Carolinas, in their search for a Creditors' Rights Administrative Assistant in Greenville or Raleigh.Key ResponsibilitiesSupport attorneys and paralegals with administrative tasks and research.Prepare and edit various documents, including correspondence and...


  • Raleigh, North Carolina, United States North Raleigh Pet Nanny Full time

    About UsWe are a rapidly expanding North Raleigh Pet Nanny looking for an organized and tech-savvy Office Administrator to ensure smooth daily operations. As a part-time employee, you will be responsible for various administrative tasks, ensuring efficiency and productivity within our team. The estimated salary for this position is $16-$20 per...


  • Raleigh, North Carolina, United States State of North Carolina Full time

    The State of North Carolina is seeking a highly motivated and organized Receptionist to join our team at the Eastern NC School for the Deaf. As a Receptionist, you will provide administrative support to the front desk reception area, ensuring that all visitors and clients are greeted with a warm and welcoming smile.The ideal candidate will have previous...


  • Raleigh, North Carolina, United States North Carolina State University Full time

    About North Carolina State UniversityNorth Carolina State University is a leading public research university in the United States. The university's mission is to expand knowledge and address the complex challenges facing our state, nation, and world.The Facilities Division at NC State ensures that the campus environment supports the university's mission 24...


  • Raleigh, North Carolina, United States Cherry Bekaert Advisory, LLC Full time

    Tax Season OpportunityAs a Seasonal Administrative Assistant, you will support our team during the Spring tax season. We prefer candidates with full-time availability.This role involves working onsite in our Raleigh office.


  • Raleigh, North Carolina, United States Singnala Full time

    Job OpportunitySingnala is seeking a highly organized and proactive Personal Assistant to support our leadership team. This role offers a unique opportunity to work closely with executives and contribute to the success of our organization.About the RoleThis position involves handling various administrative tasks, ensuring smooth day-to-day operations and...


  • Raleigh, North Carolina, United States Link Up Overseas Full time

    Key Responsibilities:The successful candidate will be responsible for:Managing virtual office platforms to ensure smooth functionality and user accessibility.Coordinating virtual meetings, conferences, and events, handling all technical aspects and providing support to participants.Creating and maintaining an organized virtual filing system, ensuring easy...