Exchange Coordinator
1 day ago
We are seeking a highly organized and detail-oriented Exchange Coordinator to join our team at 1031 CORP. As a key member of our team, you will provide administrative support for our Exchange Officers to ensure a successful transaction in strict compliance with IRC §1031, Treasury Regulations, Rev. Proc, related tax law and 1031 CORP. Standard Operating Procedures.
Key Responsibilities- Develop a working knowledge of IRC §1031, Treasury Regulations, related tax law and 1031 CORP. Standard Operating Procedures.
- Prepare timely and accurate correspondences to clients and their agents and advisors, including client 45-day instruction letters, reminder letters, thank you letters, document summaries, account summaries and other pertinent exchange documentation.
- Coordinate with closing agents and Exchange Officers to ensure smooth closing handled in accordance with 1031 CORP. instructions.
- Respond to questions from clients and their agents and/or advisors, and complete necessary follow-up, including forwarding questions to Exchange Officers when necessary.
- Prepare audit preparedness for clients, including a significant electronic document trail and detailed summarization of all discussions with clients and their agents and/or advisors.
- Keep Exchange Officers aware of the status of transactions.
- Track the status of each transaction to manage workflow and priorities.
- Minimize company expenses and maximize profitability, as well as client's return on funds.
- Attend company seminars, sponsored events and/or training opportunities.
- Assist with tracking of referral sources and sending appropriate thank you notes and/or gifts.
- Maintain client's electronic folder.
- Assist with business development efforts through participation in various allied professional associations, networking events, trade shows, presentations and various sales meetings.
- Provide administrative support for Exchange Officers, including the set-up of client files, client database contact, mailing letters and other tasks requested.
- Provide assistance to other members of the team, as requested.
- Obsessive attention to detail.
- Ability to prioritize and work under time deadlines.
- Knowledge of real estate closing procedures.
- Demonstrated ability to meet team and corporate objectives.
- Ability to communicate effectively both orally and in writing, in person and by telephone.
- Good decision-making skills.
- Strong analytical and reasoning abilities.
- Experience in a related field.
- Notary Public or paralegal certificate.
- Ability to obtain Certified Exchange Specialist designation offered through the Federation of Exchange Accommodators, Inc. (FEA) after three full years of full-time employment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Ability to drive to out-of-office consultations, closings, company meetings, seminars and/or training. Occasional out of town and/or overnight travel required as well as evening or weekend hours. Occasionally required to lift up to 25 pounds.
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