Records Management Lead

1 month ago

Houston, Texas, United States EDP Energias de Portugal S.A. Full time

EDP Renewables is a global leader in the renewable energy sector, operating in over 25 markets. As a key player in the industry, we are committed to driving the energy transition and reducing our carbon footprint. Our team is dedicated to ensuring the efficient execution of all administrative activities and the functionality and accuracy of project documentation databases, facilitating their accessibility to all EDP Renewables North America employees.

Main Responsibilities:
  • Oversee the development and enhancement of electronic and hard copy filing systems, ensuring compliance with company administrative, legal, and financial requirements.
  • Participate in the overall design and functional assessment of the project document filing system, specifying and coordinating system improvements, and working with BPE and IT technical staff in the development, testing, and implementation of new records management tools.
  • Advise on issues related to records retention and information management for North America, ensuring compliance with relevant legislation and regulations related to records retention, disclosure, and compliance.
  • Devise and ensure the implementation of retention and disposal schedules in document management systems in compliance with Company policies and procedures.
  • Support standardization of record sources throughout the Company, and document compliance with Company record systems.
  • Support the Legal team and General Counsel on litigation matters, discovery, and due diligence associated with investment and asset transactions.
  • Coordinate external party due diligence documentation production for project construction and investment transactions, and enable appropriate access to company information.
  • Train and supervise Records staff and train, as necessary, other Company personnel.
  • Oversee the management of electronic and/or paper-based information, and ensure the accuracy and completeness of metadata captured in document filing system databases.
  • Provide backup to the Associate Director and supervise the Project Document team in matters related to due diligence (tax equity, acquisition, and divestitures), including preparation of reports and data for attorney review and management of data rooms.
Requirements:
  • Education: Bachelor's degree in a related field, or an equivalent combination of training and experience.
  • Professional Experience: 7+ years in technical, energy, or legal field, including experience with contracts and technical documentation, preferably for the renewable industry.
  • Licensure or Certification: Certified Records Manager preferred.
  • Knowledge: Fully proficient knowledge of Microsoft Office software and enterprise-level content management database systems; experience with SmartDocs/SharePoint preferred.
Behavioral Requirements:
  • Planning and organizational skills.
  • Excellent written and oral communication and presentation skills.
  • Ability to work in a complex, dynamic environment.
  • Ability to be self-motivated and work independently.
  • Ability to work on multiple projects simultaneously and to adjust priorities as required.
  • Experience working in a supervisory capacity preferred.
  • Administrator-level experience with database software management preferred.
Physical Demands & Working Conditions:
  • Sitting/Standing/Flexibility: Ability to stand and sit for 8 or more hours when in an office environment.
  • Walking: Ability to walk .5 to 2 miles per day, including across unpaved and rough surfaces when on project sites.
  • Speech/Reading: Ability to speak, read, and write English proficiently and deliver a variety of instructions furnished in written verbal, diagram, or scheduled form.
  • Lifting: Ability to lift items weighing up to 10 pounds.
  • Vision/Hearing: Ability to understand a variety of instructions furnished in written, verbal, diagram, or schedule form.

EDP Renewables is an equal opportunities employer, committed to fostering a sense of belonging for each person who is part of the EDP group. We welcome and value all people, and we are committed to ensuring all candidates are treated fairly throughout the recruitment process.

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