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Absence Management Coordinator

2 months ago

Bakersfield, California, United States Bolthouse Fresh Foods Full time
Job Overview

POSITION SUMMARY:

  • Reports to: Occupational, Health, & Safety Director
  • Travel: As necessary to various locations
  • FLSA Status: Exempt
  • Shift: Daytime
  • Employment Type: Full-Time Regular

ABOUT US:

Bolthouse Fresh Foods stands as a prominent figure in the carrot industry, engaging in growing, packing, processing, and distribution. With our headquarters in Bakersfield, California, we proudly employ around 1,600 committed individuals. Since our inception in 1915, we have dedicated ourselves to cultivating and delivering high-quality carrots, making us one of North America's leading producers and suppliers of fresh carrots for culinary and snacking purposes. Additionally, we provide premium natural ingredients for the food and beverage sector.

Affiliated with Butterfly Equity, a private equity firm based in Los Angeles, we benefit from their extensive expertise across the food value chain, focusing on agriculture, food products, distribution, and foodservice.

KEY RESPONSIBILITIES:

The Leave Administration Expert will oversee the coordination and management of the organization’s leave programs, which encompass both industrial and non-industrial leaves, including but not limited to Workers Comp, FMLA, CFRA, ADA, and PDL. This role will collaborate closely with the benefits, employee relations, legal, and workers' compensation teams, serving as a vital resource for employees and managers navigating the complexities of leave and accommodations.

  • Act as the primary contact for employee inquiries regarding leaves of absence and accommodation requests.
  • Ensure employees understand their responsibilities and the necessary documentation for qualifying for and taking leave.
  • Interpret and implement leave policies in compliance with relevant state and federal laws.
  • Manage all required paperwork, assess leave eligibility, designate leave, and request medical certifications as necessary.
  • Maintain regular communication with employees on leave to support their return to work.
  • Advise management and staff on the interplay between leave laws and other benefits.
  • Oversee the return-to-work process for employees coming back from various leaves.
  • Facilitate ADA interactive meetings for accommodation requests in a timely manner.
  • Prepare and track all Leave of Absence documentation to meet compliance deadlines.
  • Complete state disability and paid family leave claims, conducting audits of leave processes.
  • Stay informed on state leave laws and federal regulations regarding leaves of absence.
  • Develop standard operating procedures to enhance workflow and efficiency in leave administration.
  • Ensure the confidentiality of all protected health information in accordance with applicable regulations.
  • Collaborate with Benefits, Legal, and HR teams to create training resources on leave policies.
  • Perform additional related duties as required.

QUALIFICATIONS:

Minimum Requirements:

  • Bachelor's degree in Human Resources, Health and Safety, or a related field, along with 2-3 years of experience in leave management.
  • Valid State Driver's License with a clean driving record.
  • Knowledge of HIPAA compliance regulations.
  • Bilingual proficiency in Spanish, with the ability to read, write, and speak fluently.

Preferred Skills:

  • Experience in leave administration or a related HR field.
  • Strong understanding of state and federal leave laws and workers' compensation regulations.
  • Excellent analytical and problem-solving capabilities.
  • Exceptional organizational and time management skills.
  • Ability to identify issues, gather data, and draw conclusions.
  • Attention to detail and commitment to confidentiality.
  • Strong communication skills with the ability to provide recommendations to management.
  • Proficiency in Microsoft Office applications including Outlook, Excel, and Word.

PHYSICAL REQUIREMENTS:

  • Ability to sit or stand for extended periods.
  • Capability to lift and carry items weighing up to 20 lbs.

WORK SCHEDULE:

  • Day shift (8:00 AM - 5:00 PM) Monday through Friday, with potential for additional hours as needed.
  • Participation in a weekend rotation may be required for support.

BENEFITS:

We offer a comprehensive benefits package aimed at supporting the health and well-being of our employees and their families, including:

  • Medical, Dental, and Vision coverage
  • Group Life and AD&D Insurance
  • Voluntary Life and AD&D Insurance
  • Short-Term and Long-Term Disability coverage
  • Flexible Spending Accounts
  • Employee Assistance Program
  • 401(k) Retirement Plan
  • Paid Time Off

EQUAL OPPORTUNITY EMPLOYER:

Bolthouse Fresh Foods is dedicated to fostering a diverse and inclusive workplace and is proud to be an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, genetic information, or any other characteristic protected by law.

REASONABLE ACCOMMODATIONS:

We are committed to providing reasonable accommodations to individuals with disabilities to perform essential job functions.