Business Operations Coordinator

2 days ago

Salt Lake, Utah, United States Intermountain Donor Services Full time

DonorConnect is a federally designated nonprofit community service organization dedicated to the recovery of organs and tissues to be used for life-saving transplants. Our employees help save and heal lives.

We at DonorConnect expect our employees to embody our I CARE+ values of integrity, collaboration, accountability, respect, expertise, and commit to diversity, equity, inclusion, and belonging.

About the Role

The Administrative Assistant will provide administrative support to the organization, prioritizing coverage of front office duties and providing exceptional customer service. This role involves managing the main business telephone line, daily staff schedule information, mail and deliveries, office equipment assistance and supplies, and maintaining cleanliness of common areas.

The successful candidate will have strong computer skills, including basic graphic design and Microsoft business applications, as well as knowledge of and ability to use business office and phone equipment. They will be able to work well under stress, maintain confidentiality, and prioritize work effectively.

Responsibilities
  • Assume responsibility for reception and front office administrative duties, including main business telephone line, daily staff schedule information, mail and deliveries, office equipment assistance and supplies, and assists with general organization calendar and conference room schedules.
  • Monitor stock of office supplies and place orders as needed. Maintain cleanliness of common areas such as breakrooms and meeting spaces throughout the office.
  • Provide administrative support to the Administration department and other teams, committees, or organizational programs as needed.
  • Assume responsibility for clerical duties and other administrative support projects as needed, including generating data reports, documents, flyers, mailings, and presentations to support the team and organization. Schedule meetings and facilitate meeting management as directed, providing support with agendas, minutes and notes, following up on assignments, and project tracking.
  • Serve on and actively participate as a committee member as assigned to benefit the organization and represent the Administration team.
Requirements
  • High school diploma or equivalent required; Associate's degree preferred, and/or an equivalent combination of education and relevant work experience.
  • Minimum of one to two years of customer service or administrative support experience.
  • Strong computer skills, including basic graphic design and Microsoft business applications.
  • Knowledge of and ability to use business office and phone equipment.
  • Ability to work well under stress, maintain confidentiality, and prioritize work effectively.
Estimated Salary: $45,000 - $60,000 per year

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