Business Support Specialist II

7 days ago

Kansas City, Missouri, United States University of Missouri-Kansas City Full time
Job Description

We are seeking a highly skilled Business Support Specialist II to join our team at the University of Missouri-Kansas City. This role will provide administrative support to our personnel and collaborators, executing a range of tasks with minimal oversight in a fast-paced environment.

Key Responsibilities
  • Arrange travel and accommodations, and submit travel reimbursements
  • Ship and receive mail and packages, set up physical mailboxes for MIDE employees
  • Assist the Executive Director and COO as needed
  • Support the MIDE Fabrication Shop with administrative duties
  • Track purchases, obtain quotes for items, and work with vendors/customers/collaborators for shipping as required
  • Create and maintain digital files related to tracking employees and managing ListServs, tracking software purchases, laptop sign-out
  • Update the MIDE handbook and assist with MIDE website content
  • Assist with team building activities, including membership on the social committee
  • Gather, organize, and summarize information on a range of topics, as requested
  • Organize in-person, telephone, or web-based meetings and general scheduling
  • Order catering for meetings as needed, including setup and cleanup
  • Assist with onboarding new employees or exit process for employees leaving
  • Assist with MIDE event planning and bi-annual conferences
  • Establish and maintain organizational/filing/record-keeping systems and content related to training, meeting security, and program deliverables
Requirements
  • An Associate's degree or an equivalent combination of education and experience, with at least 2 years of experience from which comparable knowledge and skills can be acquired
  • Accounting and/or business office experience
  • Preferred qualifications include a Bachelor of Arts/Sciences or equivalent, at least 5 years of experience in clerical, administrative, project management, accounting or similar positions, and competency with the Microsoft Office and Adobe suite of software
Benefits

This position is eligible for University benefits, including medical, dental, and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses.

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences, and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research, and engagement.

The University of Missouri System is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status.

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