Senior Administrative Assistant, TILT and PCE
2 weeks ago
We are seeking a highly organized and detail-oriented Senior Administrative Assistant to provide administrative support to the Teaching Innovation and Learning Technologies (TILT) and Professional and Continuing Education (PCE) units at Fort Hays State University.
Key Responsibilities- Administer Workday processes for staff and student employees.
- Manage human resource-related processes including hiring, payroll, and expense reimbursement.
- Manage the KACE platform, including tracking progress on existing course developments, adding new courses as needed, and managing the KACE New Adjunct Orientation Process.
- Assist in the planning, coordination, and scheduling of meetings for the assistant provosts/Director and oversee the scheduling of the department conference/training rooms.
- Take meeting minutes and manage follow-up reminders/schedules related to meeting action items.
- Organize and maintain digital and paper files and records, while maintaining the security and confidentiality of all documents.
- Coordinate and arrange travel and travel reimbursement for TILT or PCE staff using Workday.
- Maintain the departments' budget by overseeing processes, accounts, ordering, and purchasing.
- Generate invoices and process client payments for programming using the PCE Modern Campus portal and Workday.
- Maintain inventory and order office supplies and serve as the point of contact for service and maintenance requests.
- Assist with logistics of reserving rooms and managing catering for all TILT and PCE events.
- High school diploma or GED equivalency.
- Three years of experience in an office or administrative setting.
- Supervisory or managerial experience.
- Associate's degree or higher in a related field (preferred).
- Four or more years of office management experience (preferred).
- Budget management experience (i.e., revenue and expense reporting, invoicing, etc.) (preferred).
- Proficiency in Microsoft 365 as evidenced by application materials.
- Attention to detail.
- Experience at an institution of higher education (preferred).
- Strong written communication skills.
- Experience working with website, blog, and social media sites (preferred).
- Experience working in multiple technology tools like Teams, Smartsheet, Adobe Acrobat (preferred).
- Competitive benefit package.
- KBOR 403B retirement plan - 5.5% Employee contribution and 8.5% Employer contribution.
- Insurance includes medical, dental, vision, and prescription - day one coverage.
- Accrues vacation and sick leave per pay period (every two weeks).
- State paid holidays.
- Tuition Assistance - day one eligibility for the employee, their spouse, and dependents.
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