Office Coordinator

20 hours ago


Zionsville, Indiana, United States GenTech Associates Full time
Job Summary

We are seeking a highly organized and proactive Office Administrator to support the smooth operation of our office. The ideal candidate will excel in planning and organizing meetings, managing vendor relationships, and performing a variety of administrative tasks.

Key Responsibilities
  • Meeting Coordination:
  • Schedule and organize meetings, including arranging venues, preparing agendas, and distributing materials.
  • Coordinate logistics for both in-person and virtual meetings, ensuring all technological requirements are met.
  • Take and distribute minutes of meetings as required.
  • Vendor Management:
  • Act as the primary point of contact for vendors and service providers.
  • Manage vendor relationships, including negotiating terms and monitoring performance.
  • Process and track invoices, ensuring timely and accurate payments.
  • Administrative Support:
  • Handle daily office operations, including managing office supplies and equipment.
  • Prepare and manage correspondence, reports, and documents.
  • Assist with the onboarding process for new employees, including orientation and setup.
  • Office Organization:
  • Maintain an organized and efficient office environment.
  • Obtain office supplies as needed.
  • Implement and manage office systems and procedures.
  • Oversee office maintenance and coordinate with building management as needed.
  • Communication:
  • Serve as a liaison between departments, staff, and external parties.
  • Handle phone calls, emails, and other forms of communication in a professional manner.
  • Provide support for internal and external events and activities.
Qualifications
  • Education: High school diploma or equivalent; associate's or bachelor's degree in business administration or related field preferred.
  • Experience: Minimum of 2 years of experience in an administrative or office management role.
  • Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time management skills.
  • Excellent verbal and written communication abilities.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong problem-solving skills and attention to detail.

Candidates must be willing to work Monday-Friday in office. 8:30am-4pm

Job Type: Full-time

Pay: $40,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Experience:

  • Vendor Management: 1 year (Required)
  • Administrative experience: 1 year (Required)

Ability to Commute:

  • Zionsville, IN Required)

Work Location: In person

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