Office Coordinator
20 hours ago
We are seeking a highly organized and proactive Office Administrator to support the smooth operation of our office. The ideal candidate will excel in planning and organizing meetings, managing vendor relationships, and performing a variety of administrative tasks.
Key Responsibilities- Meeting Coordination:
- Schedule and organize meetings, including arranging venues, preparing agendas, and distributing materials.
- Coordinate logistics for both in-person and virtual meetings, ensuring all technological requirements are met.
- Take and distribute minutes of meetings as required.
- Vendor Management:
- Act as the primary point of contact for vendors and service providers.
- Manage vendor relationships, including negotiating terms and monitoring performance.
- Process and track invoices, ensuring timely and accurate payments.
- Administrative Support:
- Handle daily office operations, including managing office supplies and equipment.
- Prepare and manage correspondence, reports, and documents.
- Assist with the onboarding process for new employees, including orientation and setup.
- Office Organization:
- Maintain an organized and efficient office environment.
- Obtain office supplies as needed.
- Implement and manage office systems and procedures.
- Oversee office maintenance and coordinate with building management as needed.
- Communication:
- Serve as a liaison between departments, staff, and external parties.
- Handle phone calls, emails, and other forms of communication in a professional manner.
- Provide support for internal and external events and activities.
- Education: High school diploma or equivalent; associate's or bachelor's degree in business administration or related field preferred.
- Experience: Minimum of 2 years of experience in an administrative or office management role.
- Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Ability to handle sensitive and confidential information with discretion.
- Strong problem-solving skills and attention to detail.
Candidates must be willing to work Monday-Friday in office. 8:30am-4pm
Job Type: Full-time
Pay: $40,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Vendor Management: 1 year (Required)
- Administrative experience: 1 year (Required)
Ability to Commute:
- Zionsville, IN Required)
Work Location: In person
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