Administrative Operations Coordinator

2 days ago

Riverside, California, United States amr Full time

**Job Summary:**

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  • We are seeking a highly skilled Administrative Operations Coordinator to provide administrative support to our senior management executive. The ideal candidate will have a proven track record of providing exceptional support, managing multiple priorities, and maintaining confidentiality.

**Key Responsibilities:**

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  • Provide administrative support to executives as directed, including answering telephones, maintaining personal schedules, coordinating meetings, preparing expense reports, and managing consequences.
  • Analyze and route internal and external calls to the proper resource.
  • Coordinate, confirm, and track employee's travel or lodging arrangements.
  • Track and maintain PTO records and requests for the company officer.
  • Schedule, verify, and participate as necessary in meetings and appointments, including making travel arrangements and accommodations for attendees, preparing conference rooms, and arranging meals.
  • Plan, coordinate, and participate as directed in meetings, inclusive of meeting minutes and action items tracking for both on-site and off-site meetings.
  • Copying, typing, sending/receiving, and distributing emails, sorting, distributing, and responding to mail, sending certified mail, greeting visitors, setting up and maintaining file systems, interoffice mail, overnight mail, frequently checking out boxes, and processing work.
  • Research and compile reports, proposals, and presentation materials.
  • Receive, sort, facilitate dissemination of incoming mail and information to department personnel.
  • Maintain, scan, and index various agreement files and documents retrieval system.
  • Process Accounts Payable, Accounts Receivable requests, as well as provide account reconciliation support (credit card, vendor account, etc.).
  • Adhere to all company policies and procedures.
  • Adhere to and comply with information systems security policies and procedures.

**Benefits:**

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  • Estimated salary: $25-$27/hour, DOE.
  • Comprehensive benefits package includes medical, vision, dental, 401(k), disability, FSA, HSA, EAP, vacation, and paid time off.

**What We Offer:**

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  • A dynamic and supportive work environment.
  • Ongoing training and professional development opportunities.
  • A competitive salary and comprehensive benefits package.

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