Operations Coordinator

2 weeks ago

Albany, New York, United States JLL Full time
Job Title: Operations Administrator/Analyst

JLL is committed to supporting the growth and development of our employees, and we are seeking a highly skilled Operations Administrator/Analyst to join our team.

Job Summary:

The Operations Administrator/Analyst will serve as a centralized resource for the Account Team, providing administrative support and coordination to meet business objectives and engage with team members across all service lines.

Key Responsibilities:
  • Manage account-wide playbooks and procedural documents, updates by account leadership
  • Assist with documentation of processes and ensure processes are followed across the account
  • Train team on using shared storage environments, to include file naming conventions, alerts, and version changes
  • Manage Recognition Program
  • Assist with Letters of Engagement and Lien Wavers for FM projects
  • Manage Smartsheet administration supporting account Performance Manager
  • Maintain the account Functional Matrix
  • Maintain account Org Charts/Rosters
Requirements:
  • Support account portal, Teams pages, and SharePoint advise on optimization/improvements to create efficiencies and ensure the best navigation to information and resources between JLL & Client systems
  • Obtain client-provided computer, and computer peripherals (i.e., remote access token) prior to a new employee's arrival to ensure they have equipment on Day One
  • Submit requests for Contractor IDs, User IDs, Remote Access, Shared Drives, and Global Groups through propriety security access tracking systems
  • Work in tandem with the Operations Manager
  • Serve as the initial point of contact for all employee inquiries, issues, troubleshooting, etc.
  • Manage the Master Account Calendars and scheduling of Account-wide training and meetings
  • Support JLL Extended Leadership Committee for the account team
Preferred Qualifications:
  • Engaging & confident in facilitating group meetings
  • Advanced knowledge of Microsoft Office products (Word, PowerPoint, and Outlook) as well as SharePoint and Smartsheet; or other communication/publication tools
  • Planning and organizing | ability to establish a course of action to accomplish goals and evaluate results, develop schedules and task/people assignments, orchestrate multiple activities at once to accomplish goals, and use resources effectively and efficiently
  • Ability to learn quickly when faced with new problems and challenges
  • Ability to start and complete projects independently

Why JLL?

JLL is a global leader in the real estate industry, and we are committed to hiring the best, most talented people in our industry. We offer a dynamic and supportive work environment, with opportunities for professional growth and development.

What We Offer:

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. We are committed to supporting the growth and development of our employees, and we offer a range of training and development programs to help you achieve your career goals.

How to Apply:

If you are a motivated and organized individual with a passion for operations and administration, we encourage you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your qualifications and experience.

  • Manufacturing Operations Coordinator

    3 weeks ago

    Albany, New York, United States Barrington James Full time

    Project Coordinator OpportunityBarrington James is partnering with a leading Fortune 500 Pharma company to find a skilled Project Coordinator for their Albany, NY plant.This is an exciting opportunity to join a dynamic team and contribute to the success of the company's manufacturing operations.Key Responsibilities:Assist in overseeing manufacturing projects...

  • EMS Operations Coordinator

    4 weeks ago

    Albany, New York, United States Trinity Health Full time

    Job SummaryWe are seeking a highly skilled and experienced EMS Operations Coordinator to join our team at Trinity Health. This role will be responsible for coordinating the emergency medical services (EMS) involvement within our organization, ensuring seamless communication and collaboration between EMS agencies and our healthcare team.Key...

  • Operations Coordinator

    2 weeks ago

    Albany, New York, United States Invision Technologies Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Invision Technologies. The ideal candidate will possess excellent communication and problem-solving skills, with the ability to work in a fast-paced environment.Key ResponsibilitiesProvide exceptional customer service and support to internal...

  • Business Operations Coordinator

    12 hours ago

    Albany, New York, United States Vanguard Temporaries, Inc. Full time

    Job Summary: We are seeking an experienced Executive Assistant to provide high-level administrative support to our team at Vanguard Temporaries, Inc.Responsibilities:Provide professional and courteous administrative support to senior management.Utilize discretion while handling confidential and sensitive information.Develop and implement administrative...

  • Healthcare Operations Coordinator

    2 weeks ago

    Albany, New York, United States Staffing Solutions Organization Full time

    Job Title: Healthcare Organizational Operations AdministratorWe are seeking a highly organized and detail-oriented individual to join our team as a Healthcare Organizational Operations Administrator. In this role, you will be responsible for assisting the Bureau in day-to-day operations for the Center of Operational Excellence.Key Responsibilities:Review...

  • Staffing Coordinator

    4 days ago

    Albany, New York, United States Vincent Management Group LLC Full time

    Job Title: Staffing CoordinatorAt Vincent Management Group LLC, we are seeking a highly organized and detail-oriented Staffing Coordinator to join our team. As a key member of our operations team, you will be responsible for remotely coordinating administrative, business, and operational activities.Key Responsibilities:Coordinate staffing activities,...

  • Training Coordinator

    3 weeks ago

    Albany, New York, United States Elevate Power Management LLC Full time

    Job OverviewElevate Power Management LLC is seeking a highly skilled Training Coordinator/Control Room Operator to join our team. As a key member of our operations team, you will play a vital role in setting up and optimizing our new control room for efficient hydropower operations.Key ResponsibilitiesDevelop and Implement Standard Operating Procedures:...

  • Academic Operations Coordinator

    4 days ago

    Albany, New York, United States Excelsior College Full time

    Registrar's Associate RoleThe Registrar's Associate plays a vital role in supporting the Registrar's Office by performing various administrative functions. This position requires learning and applying established policies and practices to ensure seamless operations.Key ResponsibilitiesAssist in processing and maintaining accurate student recordsProvide...

  • Healthcare Coordinator

    4 days ago

    Albany, New York, United States Albany Med Full time

    {"title": "Health Unit Coordinator", "description": "Job SummaryThe Health Unit Coordinator plays a vital role in supporting the delivery of patient care by performing a variety of administrative and clerical tasks. This includes ensuring accurate preparation and processing of patient records, utilizing clinical information systems, and providing effective...

  • Office Coordinator

    3 days ago

    Albany, New York, United States Applied High Voltage LLC Full time

    Job Summary: We are seeking a highly organized and detail-oriented Office Coordinator to support our office team. The successful candidate will be responsible for managing incoming phone calls, greeting visitors, and providing administrative support to the Director of Commercial Operations.Key Responsibilities: Manage incoming phone calls and greet visitors...

  • Maintenance Coordinator

    4 days ago

    Albany, New York, United States Penske Truck Leasing Full time

    Maintenance Coordinator Job DescriptionThe Maintenance Coordinator plays a vital role in ensuring the efficient operation of our maintenance branch. This position is responsible for providing exceptional customer service, managing inventory, and performing administrative tasks to support the branch's financial performance and customer satisfaction.Key...

  • Office Coordinator

    1 week ago

    Albany, New York, United States Applied High Voltage LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Applied High Voltage LLC. The successful candidate will provide administrative support to the Director of Commercial Operations and contribute to the smooth operation of our office.Key ResponsibilitiesManage incoming phone calls and greet visitorsSupport...

  • IT Equipment Coordinator

    3 weeks ago

    Albany, New York, United States Amazon Full time

    Job SummaryAmazon, a leading e-commerce company, is seeking a highly organized and detail-oriented IT Equipment Coordinator to join our Fulfillment Center team. As an IT Equipment Coordinator, you will play a critical role in maintaining IT inventory, coordinating ordering and delivery of assets, and ensuring the efficient operation of our IT systems.Key...

  • Administrative Coordinator

    2 weeks ago

    Albany, New York, United States E2 Optics Full time

    About E2 OpticsE2 Optics is a leading technology integrator, headquartered in Denver, Colorado. We specialize in delivering efficient solutions that minimize operational costs and maximize productivity.Job SummaryWe are seeking an experienced Administrative Assistant to join our operations team. As a key member of our team, you will be responsible for...

  • Maintenance Coordinator

    4 days ago

    Albany, New York, United States Penske Truck Leasing Full time

    Maintenance Coordinator Job DescriptionJob Summary: We are seeking a highly skilled Maintenance Coordinator to join our team at Penske Truck Leasing. As a key member of our operations team, you will be responsible for ensuring the efficient and effective maintenance of our fleet, while providing exceptional customer service to our internal and external...

  • Healthcare Coordinator

    4 weeks ago

    Albany, New York, United States Albany Medical Center Full time

    Job SummaryWe are seeking a skilled Health Unit Coordinator to join our team at Albany Medical Center. As a key member of our Apheresis and Outpatient Infusion department, you will play a vital role in ensuring the smooth operation of our services.Key ResponsibilitiesCoordinate patient care and workflow in the Apheresis and Outpatient Infusion...

  • Healthcare Coordinator

    3 days ago

    Albany, New York, United States Albany Medical Center Full time

    Job SummaryWe are seeking a skilled Health Unit Coordinator to join our team at Albany Medical Center. As a key member of our healthcare team, you will play a vital role in ensuring the smooth operation of our apheresis and outpatient infusion services.Key ResponsibilitiesCoordinate patient care and workflow to optimize unit resources and patient...

  • Healthcare Coordinator

    4 weeks ago

    Albany, New York, United States Albany Medical Center Full time

    Job SummaryWe are seeking a skilled Health Unit Coordinator to join our team at Albany Medical Center. As a key member of our Apheresis and Outpatient Infusion department, you will play a vital role in ensuring the smooth operation of our services.Key ResponsibilitiesCoordinate patient care and unit resources in a timely and efficient manner.Assist the...

  • Regional Coordinator

    2 weeks ago

    Albany, New York, United States Samaritan's Purse Full time

    Job Title: Regional CoordinatorAre you passionate about using your administrative gifts to make a difference in the world? Samaritan's Purse is seeking a part-time Regional Coordinator to join our team in Albany, New York.About the Role:As a Regional Coordinator, you will play a vital role in supporting the Northeast region's Operation Christmas Child team....

  • IT Equipment Coordinator

    3 days ago

    Albany, New York, United States Amazon Full time

    Job SummaryAmazon is seeking a highly skilled IT Equipment Coordinator to join our team in one of our Fulfillment Centers. As a key member of our IT team, you will be responsible for maintaining IT inventory, coordinating ordering and delivery of assets, and ensuring the smooth operation of our IT systems.Key ResponsibilitiesAllocate and maintain IT...