Reception and Administrative Assistant
8 hours ago
As a Reception and Administrative Assistant, you will be responsible for providing exceptional customer service and administrative support to our team. You will be the first point of contact for clients, investors, guests, and office employees, and will be responsible for maintaining a welcoming and organized front desk area.
Key Responsibilities- Greet and welcome guests as they arrive
- Answer and direct phone calls
- Manage and organize the front desk area
- Support conference room coordination and meeting management
- Provide general administrative support
- Manage the receipt of deliveries and notification to recipients
- Handle inquiries and provide information about the company
- Assist with various tasks as needed
- Experience in customer service, hospitality and / or administrative assistant roles preferred
- Passionate individual who prioritizes teamwork and collaboration
- Critical thinking with a resourceful mindset
- Strong analytical, interpersonal, and written communication skills
- Professional appearance and demeanor
- Proficiency with business phone lines, calendar management and office software (e.g., Microsoft Office)
- Excellent organizational and multitasking abilities
- Ability to work 8-12 hours per week from the office
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Front Desk Administrative Assistant
1 week ago
Chicago, Illinois, United States Pediatric Clinc Ltd Full timeWe are seeking a skilled Front Desk Administrative Assistant to provide exceptional support to our Pediatric Medical office.The ideal candidate will have strong communication skills, be able to work independently and as part of a team, and have experience with basic office software.Responsibilities include:Providing reception services, answering phone calls,...
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Administrative Support Specialist
2 weeks ago
Chicago, Illinois, United States Green Ivy Realty & Property Management Inc. Full timeExciting Opportunity at Green Ivy Realty & Property Management Inc.We are seeking a highly skilled and motivated Administrative Assistant to join our dynamic team. As a key member of our organization, you will play a vital role in ensuring the smooth operation of our business.Key Responsibilities:Assist and support the day-to-day needs of the office broker...
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Chicago- Paralegal Administrative Assistant
1 month ago
Chicago, Illinois, United States Winston & Strawn Full timeJob SummaryThe Paralegal Administrative Assistant will play a crucial role in ensuring accurate and timely processing of vendor invoices, maintaining financial records, and supporting the overall efficiency of the invoicing process. This position will also assist paralegals with the organization, indexing and analyzing client and firm files, records, and...
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Chicago, Illinois, United States Law Offices of Rosalba Pina, P.C. Full timeJob DescriptionWe are seeking a highly skilled Immigration Assistant to provide administrative support to our attorneys in the Chicago area.The ideal candidate will have a minimum of 1 year of experience in an administrative assistance function within the legal field, with excellent communication and writing skills in both English and...
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Assistant General Counsel and Administrator
1 month ago
Chicago, Illinois, United States Clerk of the Circuit Court of Cook County Full timeAbout the Illinois Courts Commission:The Illinois Courts Commission is a new, small state agency that has recently hired its first Executive Director and General Counsel. This is a unique opportunity for the right person to grow with the agency.Job Description/Responsibilities:The Illinois Courts Commission is seeking a highly organized individual to serve...
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Front Desk Administrator
4 weeks ago
Chicago, Illinois, United States Beacon Hill Full timePrimary ResponsibilitiesManage the front office area, ensuring a professional environment for clients and staff.Direct visitors and respond to phone calls in a friendly and efficient manner.Maintain the appearance of the reception area, including opening and closing duties.About the RoleRequired: Bachelor's degree and 1+ year of corporate office experience...
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Chicago-Paralegal Administrative Assistant
1 month ago
Chicago, Illinois, United States Winston & Strawn Full timeJob SummaryThe Paralegal Administrative Assistant will play a crucial role in ensuring accurate and timely processing of vendor invoices, maintaining financial records, and supporting the overall efficiency of the invoicing process. This position will also assist paralegals with the organization, indexing and analyzing client and firm files, records, and...
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Front Office Coordinator
4 weeks ago
Chicago, Illinois, United States The Larko Group Full timeJob SummaryWe are seeking a highly organized and professional receptionist to join our team at The Larko Group. As a key member of our front office, you will be responsible for providing exceptional customer service and administrative support to our clients and staff.Key ResponsibilitiesFront Desk Operations: Manage the front desk, greet visitors, and...
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Administrative Assistant
1 day ago
Chicago, Illinois, United States Cook County Health Full timeWe are seeking a highly skilled Administrative Assistant to join our team at Cook County Health. The ideal candidate will have 2 years of experience in a healthcare setting and possess excellent communication and organizational skills.Job SummaryThe successful candidate will provide administrative support to our patient services department, ensuring seamless...
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Orthodontic Dental Assistant
1 month ago
Chicago, Illinois, United States Arch Dental Full timeJob SummaryWe are seeking a highly skilled and organized Orthodontic Dental Assistant to join our team at Gold Coast Orthodontics. As a key member of our clinical and administrative team, you will be responsible for providing exceptional patient care and support to our doctors and staff.ResponsibilitiesAssist the doctors in orthodontic procedures, including...
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Administrative Coordinator
6 hours ago
Chicago, Illinois, United States University of Chicago Full timeUniversity of Chicago Medical System:A dynamic and prestigious institution, the University of Chicago Medical System is committed to delivering exceptional patient care and advancing medical knowledge. With a rich history of innovation and excellence, our team of professionals strives to make a positive impact on the lives of patients and communities...
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Assistant General Counsel/Agency Administrator
3 weeks ago
Chicago, Illinois, United States Clerk of the Circuit Court of Cook County Full timeAbout the Illinois Courts CommissionThe Illinois Courts Commission is seeking a highly organized and detail-oriented individual to serve as the Assistant General Counsel and Administrator (AGCA) in its Chicago office.The AGCA will act as the Executive Director's deputy in the management of all aspects of the Commission, including legal, financial, and...
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Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States The Larko Group Full timeAdministrative Associate Job DescriptionThe Administrative Associate plays a pivotal role in ensuring the smooth operation of the office for this growth-oriented pharmaceutical company. This dynamic position encompasses the coordination of office systems, management of conference rooms, and upkeep of office facilities. The role requires a proactive approach...
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Legal Administrative Coordinator
1 month ago
Chicago, Illinois, United States Costa Ivone LLC Full timeJob Title: Legal Administrative CoordinatorAt Costa Ivone LLC, we are seeking a highly organized and detail-oriented Legal Administrative Coordinator to support our Personal Injury attorneys with administrative tasks. The ideal candidate will have excellent organizational skills, strong communication abilities, and experience with Microsoft Office...
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Legal Administrative Assistant
1 month ago
Chicago, Illinois, United States Morgan Lewis Full timeMorgan, Lewis & Bockius LLP, a leading global law firm, is seeking a skilled Legal Administrative Assistant to support the Intellectual Property Litigation Practice Group. This role will provide administrative, secretarial, and document processing support to the assigned Practice Group, emphasizing superior client service.The ideal candidate will have a...
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Administrative Support Specialist
7 days ago
Chicago, Illinois, United States Oak View Group Full timeAt Oak View Group, we are seeking an experienced Administrative Support Specialist to join our team. This is a unique opportunity for a highly organized and detail-oriented individual to provide administrative support to all OVG departments.The successful candidate will have the ability to multi-task, prioritize tasks, and provide exceptional administrative...
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Administrative Coordinator
7 hours ago
Chicago, Illinois, United States Medline Full timeWe are seeking an experienced and detail-oriented Administrative Coordinator to support our General Manager in Chicago, Illinois.The successful candidate will provide administrative and clerical support including data entry, filing, calendar management, document change control, and assistance in daily office activities.Key Responsibilities:Collect, compile,...
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Administrative Coordinator
2 weeks ago
Chicago, Illinois, United States Kareer Katalyst Full timeWe are seeking an Administrative Coordinator to support the daily operations of our Chicago office. This role will be responsible for coordinating internal resources, scheduling meetings, and communicating policies and procedures to employees. Responsibilities:Field inbound communications - Respond to phone calls and email inquiries, routing to the...
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Administrative Operations Coordinator
4 weeks ago
Chicago, Illinois, United States 2IM Group, LLC Full timeWe are seeking a skilled Administrative Operations Coordinator to lead and support our administrative operations. This position provides a comprehensive benefits package, including paid time off, medical, dental, and vision insurance, long-term disability, short-term disability, life insurance, and a 401K plan.Job Overview:An Administrative Operations...
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Office Coordinator
3 weeks ago
Chicago, Illinois, United States C4 Technical Services Full time{"Job Title": "Office Coordinator", "Job Description": "Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at C4 Technical Services.The successful candidate will be responsible for ensuring a safe and well-maintained office environment, managing front desk operations, and maintaining relationships with...