Reception and Administrative Assistant
2 days ago
As a Reception and Administrative Assistant, you will be responsible for providing exceptional customer service and administrative support to our team. You will be the first point of contact for clients, investors, guests, and office employees, and will be responsible for maintaining a welcoming and organized front desk area.
Key Responsibilities- Greet and welcome guests as they arrive
- Answer and direct phone calls
- Manage and organize the front desk area
- Support conference room coordination and meeting management
- Provide general administrative support
- Manage the receipt of deliveries and notification to recipients
- Handle inquiries and provide information about the company
- Assist with various tasks as needed
- Experience in customer service, hospitality and / or administrative assistant roles preferred
- Passionate individual who prioritizes teamwork and collaboration
- Critical thinking with a resourceful mindset
- Strong analytical, interpersonal, and written communication skills
- Professional appearance and demeanor
- Proficiency with business phone lines, calendar management and office software (e.g., Microsoft Office)
- Excellent organizational and multitasking abilities
- Ability to work 8-12 hours per week from the office
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Front Desk Administrative Assistant
1 week ago
Chicago, Illinois, United States Pediatric Clinc Ltd Full timeWe are seeking a skilled Front Desk Administrative Assistant to provide exceptional support to our Pediatric Medical office.The ideal candidate will have strong communication skills, be able to work independently and as part of a team, and have experience with basic office software.Responsibilities include:Providing reception services, answering phone calls,...
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Administrative Liaison
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Chicago, Illinois, United States The United Firm | La Liga Defensora, APC Full timeCompany OverviewThe United Firm | La Liga Defensora, APC. is a dynamic and growing legal industry leader seeking an experienced Bilingual Receptionist to serve as the face and voice of our firm.Estimated Salary: $45,000 - $55,000 per year, based on location and experience.Job DescriptionThis role requires a highly organized and detail-oriented individual who...
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Administrative Support Specialist
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Chicago, Illinois, United States Green Ivy Realty & Property Management Inc. Full timeExciting Opportunity at Green Ivy Realty & Property Management Inc.We are seeking a highly skilled and motivated Administrative Assistant to join our dynamic team. As a key member of our organization, you will play a vital role in ensuring the smooth operation of our business.Key Responsibilities:Assist and support the day-to-day needs of the office broker...
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Administrative Support Associate
13 minutes ago
Chicago, Illinois, United States Gads Hill Center Full timeJob SummaryThe Receptionist serves as the professional image of the site to the public and prospective families, greeting visitors and directing callers. This individual performs key clerical and data entry tasks under the direction of the Youth Programs Manager.ResponsibilitiesOperations Support1. Greets and receives visitors, ensuring they are referred to...
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Chicago, Illinois, United States Northwestern University Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Professional Support Specialist to join our team at Northwestern University. This is an exciting opportunity to work in a dynamic environment where you will provide exceptional support to students, employers, and colleagues.Salary InformationThe estimated annual salary for this position is...
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Chicago, Illinois, United States Law Offices of Rosalba Pina, P.C. Full timeJob DescriptionWe are seeking a highly skilled Immigration Assistant to provide administrative support to our attorneys in the Chicago area.The ideal candidate will have a minimum of 1 year of experience in an administrative assistance function within the legal field, with excellent communication and writing skills in both English and...
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Data Entry and Administrative Assistant
19 hours ago
Chicago, Illinois, United States MMD Services Full timeOur Ideal Candidate">We are looking for a motivated and detail-focused individual who can thrive in a fast-paced environment. If you possess excellent organizational skills, strong communication abilities, and a passion for administrative work, we encourage you to apply for this exciting opportunity.">About the Job">Perform administrative tasks such as data...
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Assistant General Counsel and Administrator
1 month ago
Chicago, Illinois, United States Clerk of the Circuit Court of Cook County Full timeAbout the Illinois Courts Commission:The Illinois Courts Commission is a new, small state agency that has recently hired its first Executive Director and General Counsel. This is a unique opportunity for the right person to grow with the agency.Job Description/Responsibilities:The Illinois Courts Commission is seeking a highly organized individual to serve...
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Executive Assistant
2 hours ago
Chicago, Illinois, United States City of Midwest City Full timeThe City of Midwest City is seeking an experienced Executive Assistant to join its Public Works Administration department. As an integral member of the team, you will perform a range of secretarial and clerical duties, including typing, data entry, filing, and handling inquiries and complaints.Key responsibilities include:Providing administrative support to...
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Front Desk Administrator
4 weeks ago
Chicago, Illinois, United States Beacon Hill Full timePrimary ResponsibilitiesManage the front office area, ensuring a professional environment for clients and staff.Direct visitors and respond to phone calls in a friendly and efficient manner.Maintain the appearance of the reception area, including opening and closing duties.About the RoleRequired: Bachelor's degree and 1+ year of corporate office experience...
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Chicago-Paralegal Administrative Assistant
1 month ago
Chicago, Illinois, United States Winston & Strawn Full timeJob SummaryThe Paralegal Administrative Assistant will play a crucial role in ensuring accurate and timely processing of vendor invoices, maintaining financial records, and supporting the overall efficiency of the invoicing process. This position will also assist paralegals with the organization, indexing and analyzing client and firm files, records, and...
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Front Office Coordinator
4 weeks ago
Chicago, Illinois, United States The Larko Group Full timeJob SummaryWe are seeking a highly organized and professional receptionist to join our team at The Larko Group. As a key member of our front office, you will be responsible for providing exceptional customer service and administrative support to our clients and staff.Key ResponsibilitiesFront Desk Operations: Manage the front desk, greet visitors, and...
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Administrative Assistant
2 days ago
Chicago, Illinois, United States Cook County Health Full timeWe are seeking a highly skilled Administrative Assistant to join our team at Cook County Health. The ideal candidate will have 2 years of experience in a healthcare setting and possess excellent communication and organizational skills.Job SummaryThe successful candidate will provide administrative support to our patient services department, ensuring seamless...
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Administrative Paralegal Assistant
20 hours ago
Chicago, Illinois, United States Robbins Schwartz Full timeJob SummaryThis is a unique opportunity to work as a Paralegal at Robbins Schwartz, where you will be responsible for providing administrative support to attorneys and managing various tasks related to case preparation.ResponsibilitiesOrganize and prioritize numerous tasks and complete them under time constraints.Develop and maintain accurate and up-to-date...
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Orthodontic Dental Assistant
1 month ago
Chicago, Illinois, United States Arch Dental Full timeJob SummaryWe are seeking a highly skilled and organized Orthodontic Dental Assistant to join our team at Gold Coast Orthodontics. As a key member of our clinical and administrative team, you will be responsible for providing exceptional patient care and support to our doctors and staff.ResponsibilitiesAssist the doctors in orthodontic procedures, including...
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Chicago, Illinois, United States Northwestern University Full timeNorthwestern University is seeking a highly skilled Program Assistant 3 to join its administrative team. This exciting opportunity involves coordinating various administrative processes and providing support to ensure the smooth operation of the department.Job Summary:The ideal candidate will have excellent communication and organizational skills, with the...
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Administrative Coordinator
1 day ago
Chicago, Illinois, United States University of Chicago Full timeUniversity of Chicago Medical System:A dynamic and prestigious institution, the University of Chicago Medical System is committed to delivering exceptional patient care and advancing medical knowledge. With a rich history of innovation and excellence, our team of professionals strives to make a positive impact on the lives of patients and communities...
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Legal Administrator
3 minutes ago
Chicago, Illinois, United States UB Greensfelder LLP Full timeUB Greensfelder LLP, a full-service law firm, is seeking an experienced Legal Administrative Assistant to join our Chicago office. This role involves working in a collaborative environment with a team of professionals who share a passion for delivering exceptional results.As a Legal Administrative Assistant, you will be responsible for providing...
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Administrative Assistant
25 minutes ago
Chicago, Illinois, United States Orionyx Engineering Ltd Full timeKey Responsibilities:Recruitment supportOnboarding and orientationEmployee records managementBenefits administrationPerformance managementTraining and developmentCompliance and policy managementEmployee relations
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Assistant General Counsel/Agency Administrator
3 weeks ago
Chicago, Illinois, United States Clerk of the Circuit Court of Cook County Full timeAbout the Illinois Courts CommissionThe Illinois Courts Commission is seeking a highly organized and detail-oriented individual to serve as the Assistant General Counsel and Administrator (AGCA) in its Chicago office.The AGCA will act as the Executive Director's deputy in the management of all aspects of the Commission, including legal, financial, and...