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Lead Financial Administrator

2 months ago

St Louis, Missouri, United States Lawrence Group People, LLC Full time
Job Overview

Position Title: Lead Financial Administrator

Company: Lawrence Group People, LLC

Company Overview:
Lawrence Group People, LLC is a dynamic organization dedicated to delivering exceptional services in the event management and catering industry. With a commitment to excellence, we collaborate with various partners to curate unforgettable experiences that resonate with our clients' visions.

Core Values:

  • Excellence: We aim for outstanding service and community impact.
  • Creativity: Our approach is fueled by innovative ideas and a willingness to embrace new opportunities.
  • Sustainable Growth: We prioritize the long-term success of our clients, our organization, and our team members.
  • Compassion: We foster a supportive environment where everyone is valued and appreciated.
  • Integrity: We build trust through transparency and accountability in all our actions.

Key Responsibilities:

Financial Management:

  • Oversee daily financial operations, including invoice management, payroll processing, accounts payable, and billing activities.
  • Administer Accounts Payable (AP) functions, including vendor setup, invoice entry, coding, and payment processing.
  • Manage Accounts Receivable (AR) processes, including client onboarding, deposit handling, and receipt management.
  • Ensure accurate financial documentation and assist in generating monthly and annual financial statements.
  • Conduct monthly inventory assessments and reconciliations, calculating Cost of Goods Sold (COGS).
  • Prepare comprehensive monthly financial reports, including Income Statements, budget comparisons, Balance Sheets, and other relevant analyses.
  • Perform balance sheet reconciliations and create necessary adjusting journal entries (AJEs).
  • Ensure timely reporting and payment of sales tax obligations.
  • Manage cash flow to maintain financial health.
  • Update and oversee the weekly financial performance dashboard.
  • Process payroll for event personnel.
  • Conduct monthly bank reconciliations.
  • Prepare and distribute annual 1099 tax forms.
  • Support the development and monitoring of the annual budget.
  • Ensure compliance with regulatory requirements and insurance standards.
  • Reconcile credit card transactions.

Administrative Duties:

  • Input and manage data within the Customer Relationship Management (CRM) system.
  • Oversee business and liquor licensing requirements.
  • Provide administrative assistance to senior management.
  • Facilitate onboarding processes for new hires and maintain employee records.
  • Handle incoming communications and direct inquiries appropriately.
  • Assist in event planning and coordination as required.
  • Engage with vendors and clients to confirm event specifics.
  • Support recruitment efforts, including job postings and interview scheduling.
  • Coordinate staff training and development initiatives.

Qualifications:

  • College degree or a minimum of 3 years of relevant experience.
  • Proficient in Microsoft Office or Google Workspace.
  • Strong attention to detail and exceptional organizational abilities.
  • Excellent written and verbal communication skills.
  • Proficient problem-solving capabilities.
  • Experience with QuickBooks (online or desktop) is preferred.
  • Familiarity with ADP systems is advantageous.
  • Background in service or hospitality is preferred.
  • Effective time management skills.
  • Self-motivated individual who excels in independent work.

Supervisory Role:
This position does not include supervisory responsibilities.

Physical Requirements:
This role is primarily sedentary, though some lifting may be necessary, requiring the ability to lift up to 50 pounds and perform bending or standing as needed.

Travel Requirements:
No travel is anticipated for this position.

Compensation is competitive and commensurate with experience and qualifications.