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Administrative Operations Manager

2 months ago

Phoenix, Arizona, United States ProLift Rigging Co Full time
Job Description

Company Overview

ProLift Rigging Co is a privately owned, purpose-driven industrial construction company that has a unique, opportunistic, and growth-oriented culture.

Our Purpose

To acknowledge and glorify God by living in submission to Him as we steward His resources, giving Him thanks through the meaningful work we do, and directing the profits of our business to the redemptive work He is doing on the earth.

Our Mission

To be the best full-service lifting, rigging, and relocation solutions company, enabling total project success for teams that construct, move, or maintain mission-critical plant, machines, and equipment.

Our Core Values

  • Safety - Evaluate risk, plan to mitigate it to protect customers, our team, the public, and property.
  • Focus - Focus on the potential of our customers and fellow teammates, working for their success as if our success is on the line.
  • Ingenuity - Think about, discuss, and implement ideas that make us better.
  • Superintend - Take seriously the opportunity to wisely invest time, talent, and capital for the benefit of others.
  • Respect - Soberly respect others and the work we do, both matter.
  • Diligence - Remember that any meaningful goal is achieved through dogged persistence and staying engaged.
  • Teamwork - We are a team that needs each member's contribution to achieve our mission.

Job Summary

The Office Manager will oversee daily administrative operations, manage office resources, support financial processes, lead administrative teams, and ensure compliance across all company locations. This role is key to maintaining efficiency and streamlining operations, with responsibilities including facility management, vendor relationships, team leadership, and HR support. Strong leadership and attention to detail are essential for success in this role.

Responsibilities:

  • Oversee daily administrative operations across multiple facilities.
  • Manage budgets, office supplies, and vendor contracts.
  • Lead administrative staff and facilitate interdepartmental communication.
  • Ensure facility maintenance and safety compliance.
  • Answer phones, greet customers, and handle A/R and A/P functions.
  • Organize files, create correspondence, prepare reports, sort mail, and process invoices.
  • Assist with project management tasks: reviewing timesheets, invoicing, and arranging travel.
  • Support HR by processing new hires and conducting training.
  • Complete required internal and third-party training for compliance.
  • Other duties as assigned/requested.

Requirements:

  • Proven experience in office management, ideally in a multi-location company.
  • Strong organizational, leadership, and communication skills.
  • Experience in financial oversight and vendor management.
  • Proficiency with Microsoft Office.
  • Excellent written and oral communication skills.
  • Self-motivated, meticulous, and thorough.
  • Ability to plan, organize, and manage daily tasks.
  • Organized, ability to multi-task, and team oriented.
  • Must possess a valid driver's license.
  • Must pass a drug test and background check.

Education:

High School diploma or equivalent

Recommended Education:

Bachelor's degree in business administration, Management, or related field.