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Administrative Support Specialist

2 months ago

Irvine, California, United States Ultimate Staffing Full time
About the Job

Ultimate Staffing is seeking a highly organized and detail-oriented Front Desk Coordinator to join our team in a leading manufacturing company. This is a fantastic opportunity for a dynamic individual to work in a fast-paced environment and contribute to the success of our organization.

Job Type: Temp-To-Hire (transition to permanent employee after 4 months)

Schedule: 8:00 AM - 5:00 PM, Monday - Friday

Scope of the Role:

We are looking for a proactive and organized Front Desk Coordinator to be the first point of contact for our clients and visitors. The ideal candidate will be adept at managing a variety of tasks in a busy manufacturing environment. The Front Desk Coordinator will provide essential front-desk support, ensuring a professional and welcoming atmosphere for all visitors and staff.

Responsibilities:

  • Greet and direct visitors, clients, and vendors with a professional demeanor.
  • Answer and manage incoming phone calls, take messages, and respond to inquiries.
  • Manage and coordinate appointments and meetings for staff and executives.
  • Handle incoming and outgoing mail and deliveries.
  • Assist with general office duties, including ordering supplies and maintaining office equipment.
  • Support various departments as needed with administrative tasks.
  • Maintain a clean and organized reception area.
  • Assist with special projects and other duties as assigned.

Requirements:

  • High School diploma or equivalent (Associate's or Bachelor's degree is a plus).
  • 1+ years of receptionist or front desk experience, preferably in a manufacturing or industrial setting.
  • Proficiency in Microsoft Office Suite.
  • Excellent communication and interpersonal skills.
  • Strong organizational abilities with attention to detail.

Equal Opportunity Employer: Ultimate Staffing is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive work environment and consider all qualified applicants without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.