Financial Operations Specialist

2 weeks ago


Farmingdale, Maine, United States Pioneer Industries, Inc Full time
Job Overview

Pioneer Industries, Inc. has been a leader in the Aerospace & Defense sector for nearly 80 years, providing innovative solutions to support our military clientele. Our commitment to excellence and quality has earned us a reputation as a trusted partner in the industry.

POSITION SUMMARY

As a vital member of our finance team, the Financial Operations Specialist will play a crucial role in ensuring the precise and timely management of financial transactions while adhering to established financial protocols.

This position necessitates a full-time presence in the office.

KEY RESPONSIBILITIES

  • Inputting, uploading, and categorizing invoices within the financial software.
  • Verifying invoices for proper documentation and necessary approvals before processing.
  • Efficiently managing and processing invoices with accuracy.
  • Reconciling accounts payable transactions and promptly addressing discrepancies.
  • Engaging with vendors regarding payment statuses, invoice inquiries, and requests as necessary.
  • Maintaining vendor records and ensuring all payments are documented accurately.
  • Collaborating with internal teams to resolve payment-related issues and inquiries.
  • Managing documentation and records control for purchase orders, bills of lading, and packing slips.
  • Assisting with the month-end closing process.
  • Providing necessary documentation for audits.
  • Investigating and resolving accounts payable or receivable issues with customers or vendors.
  • Supporting Accounts Receivable as needed to meet deadlines.
  • Handling transactional tasks related to Accounts Payable (AP) and Accounts Receivable (AR).

QUALIFICATIONS

  • A minimum of 2-3 years of experience in accounts payable or a related financial role.
  • Strong knowledge of Accounts Payable (AP) and Accounts Receivable (AR) processes.
  • Experience in billing and invoice processing is essential.
  • Proficiency in Microsoft Excel and Word is required; QuickBooks experience is advantageous.
  • A positive, team-oriented attitude characterized by friendliness and reliability.
  • Excellent communication, interpersonal, and organizational skills.
  • A strong work ethic with the ability to thrive in a fast-paced, results-oriented environment.
  • Capability to work independently as well as collaboratively within a team.
  • Experience with DLA is a plus, though not mandatory.

WHAT WE OFFER

  • A comprehensive benefits package, including healthcare options (medical, dental, vision, and life) and a 401k retirement plan with company matching.
  • Paid vacation and holidays.


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