Director of Fiscal Operations
4 weeks ago
We are seeking a highly skilled and experienced Director of Fiscal Operations to join our team at the City of New York. As a key member of our organization, you will be responsible for overseeing and managing the day-to-day functions of our fiscal operations, including budget planning and management.
Key Responsibilities- Work with office leadership to ensure alignment between office budget and strategic priorities.
- Develop and implement systems, processes, policies, procedures, and guidelines for budget planning and management.
- Oversee all financial matters relating to the office's budget, including personnel and other costs.
- Maintain projected payroll expenses and oversee budget expenses for the office's day-to-day functions.
- Ensure compliance with citywide rules and oversight regulations and guidelines.
- Review and submit financial transactions for approval, monitor expenses and spending patterns, and implement measures to promote adherence to budgets and accentuate fiscal wellness.
- Conduct quantitative and qualitative analysis of budgets, expenditures, funding requirements, outcomes, and cost-effectiveness.
- Serve as a liaison and collaborative partner to internal and external stakeholders with regards to budget matters and ensure consistent review of budgets through recurring reports representing budgetary, purchasing, and expense data.
- Provide regular reporting to leadership tracking progress of spending, presenting budgetary issues, developing tracking systems and projections that evaluate financial impact to the office and operations.
- Oversee the preparation of expense budgets by working with counterparts at the NYC Office of Management and Budget (OMB) on the development of financial plans, budget reconciliation, modification, and review.
- Oversee the budgetary needs and expenses of all new as well as ongoing projects, handle budget allocation, prepare budget proposals, and work with appropriate leadership for approval.
- Work closely with colleagues on tasks in the City's Financial Management System (FMS) and manage coordinating efforts with agency partners, staff, and other entities on budget management responsibilities, as required.
- Support the Chief Administrative Officer on the office's contracting needs, including but not limited to, preparation of solicitation for contracts and managing the office's use of City's procurement platform (PASSPort).
- Manage, edit, and write briefing documents and analysis for internal and external purposes, as necessary.
- Coordinate with Chief Administrative Officer on internal audits and make recommendations.
- Work closely with office leadership to coordinate responses to auditing.
- Eight to ten years of full-time professional experience, including four to five (4-5) years of full-time experience in budgetary planning/management, financial analysis, or a related field.
- Relevant degree such as public administration, business administration, economics, finance, or a related field preferred.
- Experience in budget monitoring/administration, specifically the City of New York's budget process.
- Fluency with City's Financial systems and reporting, in particular City's Financial Management System (FMS) and PASSPort.
- Strong proficiency in Microsoft Excel, Word, PowerPoint, and dataset analysis.
- Skillfully translate policy or programmatic priorities into budget priorities.
- Demonstrated presentation and data analysis skills including the ability to gather and synthesize large amounts of information and to focus quickly on the essence of an issue.
- Communicate budgetary or contracting issues with clarity that enables senior leadership problem-solving.
- Excellent organizational and time-management skills, including the ability to take initiative, problem solve, balance competing priorities, work independently, pay close attention to detail, meet deadlines, and work well under pressure.
- Experience with and comfortable building new systems and using significant prior budget experience and expertise to establish best practices at the outset of a new organization.
- Comfortable shifting strategies to meet needs and adapting to changing circumstances.
- Enjoy employing creativity in identifying and implementing novel solutions to problems, rather than limiting participation to executing a routine set of technical tasks.
- Demonstrated commitment to diversity, inclusion, equity, and accessibility.
- Prior lived and/or work experience in communities facing historical oppression will contribute to your ability to help the office meet its racial justice mission.
- Demonstrated commitment, competency, and familiarity with issues affecting Black, Indigenous, Latinx, Asian, Middle Eastern, and/or Pacific Islander communities in New York City, or other marginalized groups.
- Excellent interpersonal skills, a strong ability to work well with others in a diverse team environment, and an enthusiastic work ethic.
The City of New York Office of the Mayor offers a competitive salary and exceptional benefits. Our cash compensation range for this role is $100,000-$120,000. Final offers may vary from the amount listed based on candidate experience and expertise, and other factors.
The Office of the Mayor is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The Adams Administration values diversity in backgrounds and in experiences that are reflective of the city it serves. Applicants of all backgrounds are strongly encouraged and welcome to apply. If you are a qualified individual with a disability or a veteran with a disability, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by EEO at
New York City residency is required within 90 days of appointment.
To Apply: Click the "I'm interested" button to submit your application and please include your cover letter under the "Message to Hiring Manager" field.
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