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Legal Support Specialist

2 weeks ago

Hebron, Illinois, United States US Foods, Inc. Full time

We are seeking a skilled Corporate Paralegal to join our team at US Foods, Inc. and support our corporate governance, SEC compliance, and transaction management efforts.

Job Summary

This role involves providing comprehensive legal and administrative support to our team, focusing on corporate governance, SEC compliance, and transaction management for our public company. The ideal candidate will have a minimum of ten years of experience in paralegal roles and strong proficiency in legal software.

We offer a competitive salary and benefits package, including health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance.

  • Coordinate preparation and distribution of shareholder, board, and committee meeting materials utilizing Diligent.

  • Prepare initial drafts of corporate resolutions, board minutes, unanimous written consents, secretary's certificates, and related transactional back-up materials.

  • Assist with all SEC filings, including periodic reports (10K, 10Q, and 8K), Proxy Statements, Section 16 reports (Forms 3, 4, and 5) utilizing Workiva and NYSE reporting obligations.

  • Support quarterly dividend payments by preparing related consents and notices and coordinating with Treasury and the transfer agent.

  • Manage documentation of corporate policies required by the SEC or NYSE, including maintaining Insider Trading Policy pre-clearance and restrictive period participant lists.

  • Provide support for certain SEC and NYSE requirements related to director and management equity, including drafting and maintenance of equity agreement templates.

  • Establish and maintain document management systems for all corporate entities, including stock certificates, minute books, and secretary of state filings.

  • Manage Board and officer administration matters, including overseeing payment of non-employee director compensation.

  • Support transactions and financial restructurings related securities law and corporate governance compliance.

Responsibilities

Develop and implement processes to ensure efficient and effective preparation and distribution of meeting materials.

Collaborate with cross-functional teams to support SEC compliance and NYSE reporting obligations.

Build and maintain relationships with external vendors and partners to ensure seamless execution of tasks.

Requirements

Minimum four-year college degree; paralegal certificate and/or relevant work experience strongly preferred.

Minimum ten years related Paralegal experience; Minimum ten years public company and securities experience.

Strong proficiency in Microsoft Office tools, Workiva, Diligent, PDF writer, and other software tools.

Excellent verbal and written communication skills.

Maintain confidentiality of critical corporate matters.

High rate of accuracy and production under deadlines in a fast-paced environment.

What We Offer

A competitive salary and benefits package, including health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance.

Join Our Team

US Foods, Inc. is an equal opportunity employer committed to diversity and inclusion. We welcome applications from qualified candidates who share our values and passion for delivering exceptional results.