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Sales Administrative Coordinator

2 months ago

Denver, Colorado, United States The Mold Pros Inc. Full time
Job Description

Summary/Objective

  • The Sales Administrative Coordinator is responsible for a range of business development and administrative functions that support the efficient operation and expansion of the branch. This role directly reports to the General Manager.

Required Education and Experience

  • A high school diploma or GED is required; college education is preferred.
  • Demonstrated experience in an office support role or as an office manager.

Key Responsibilities

The responsibilities of the Sales Administrative Coordinator include, but are not limited to:

  • Streamlining office operations and assisting team members to enhance processes and performance.
  • Business Development - Nurtures existing partnerships and cultivates new business connections with local healthcare providers, contractors, real estate agents, property managers, etc., primarily through outbound communication. Anticipate spending over 6 hours daily on calls.
  • Follow up on current clients and explore new business opportunities.
  • Timely review, sorting, and distribution of communications.
  • Maintain and update records in company systems (e.g., NetSuite, Encircle, Dropbox) ensuring accuracy and reliability of information.
  • Coordinate and schedule client meetings.
  • Monitor inventory levels and manage supply shortages.
  • Collaborate with other departments to ensure adherence to established policies.
  • Arrange travel by securing accommodations and reservations as necessary.
  • Handle phone inquiries, address customer questions, direct calls to the appropriate personnel, and take messages.
  • Prepare contracts, forms, and reports based on verbal or written instructions.
  • Manage calendars and organize appointments.
  • Perform additional related duties as assigned.

Competencies / Proficiencies:

  • Experience in an office assistant role or a related field.
  • Familiarity with back-office computer systems (ERP software).
  • Proficient in using office equipment and software systems.
  • Comprehensive understanding of office management practices.
  • Exceptional interpersonal and customer service abilities.
  • Strong organizational skills and attention to detail.
  • Effective time management skills with a proven ability to meet deadlines.
  • Analytical skills and problem-solving aptitude.
  • Friendly demeanor with excellent written and verbal communication skills.
  • Valid driver's license.

Additional Information
This job description is not intended to be an exhaustive list of all responsibilities, duties, and skills required for this position. Responsibilities may change at any time with or without notice.

Position Type/Expected Hours of Work
This is an hourly position. Standard working hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. Alternative schedules may be required as needed.

Travel
No travel is required.

Compensation Range
The hourly wage ranges from $18.00 to $25.00, depending on experience.

Supervision
This position includes supervisory responsibilities.

Work Environment
Office environment.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role.

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds occasionally.