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Administrative Support Specialist

2 months ago

SaintBauzilledePutois, Occitanie, United States Doherty Automotive Group Full time

Job Title: Receptionist

Job Overview:
We are looking for a courteous, detail-oriented, and professional Receptionist to serve as the initial point of contact for our organization. The successful candidate will possess exceptional communication and multitasking abilities, adeptly managing a range of administrative responsibilities while demonstrating a strong dedication to delivering excellent customer service. The Receptionist will play a vital role in fostering a positive and inviting atmosphere for all guests and callers.

Key Responsibilities:

  • Welcome and assist visitors, ensuring a friendly and inviting reception
  • Efficiently answer, screen, and route incoming calls
  • Oversee the reception area, maintaining cleanliness and organization, and ensuring adequate supplies are on hand
  • Process and distribute incoming mail and packages, as well as prepare outgoing correspondence
  • Support basic administrative functions such as photocopying, faxing, and scanning documents
  • Ensure office equipment is functioning properly and report any issues that arise
  • Maintain and update various company databases and contact lists
  • Provide assistance to team members with administrative tasks and projects as needed
  • Uphold confidentiality and manage sensitive information with the highest level of professionalism
Qualifications:
  • High school diploma or equivalent is required; additional education or training in administration or a related field is preferred
  • Previous experience in a receptionist role or similar position is advantageous
  • Excellent verbal and written communication skills in English; proficiency in additional languages is a plus
  • Strong interpersonal skills with the ability to engage positively with a diverse range of individuals
  • Capability to prioritize tasks, manage multiple responsibilities, and thrive in a fast-paced environment
  • Outstanding organizational and time management skills
  • Professional appearance and demeanor
  • Ability to maintain composure and professionalism in challenging situations
  • Dependable, punctual, and committed to regular attendance
Benefits:
  • Comprehensive benefits package including:
  • Medical, Dental, and Vision Insurance
  • Disability and Life Insurance
  • 401k Retirement plan with Employer match
  • Discounts on parts, service, and sales
We are an equal opportunity employer and value diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.