Executive Support Professional

2 weeks ago


miami, United States Ascendo Resources Full time

Company Overview:

Ascendo Resources is a certified minority-owned staffing firm dedicated to connecting professionals with top talent in the legal industry. Our mission is to provide exceptional service and support to both clients and candidates.

Job Summary:

We are seeking an experienced Executive Support Professional to join our team as a Nursing Home Claims Specialist. This role will be responsible for providing administrative support to attorneys and staff, ensuring efficient case handling from initial client contact through trial preparation and file closing.

Job Description:

Responsibilities:

  • Client Intake and Documentation:
  • Gather necessary documents from clients, including driver's license, power of attorney, death certificate, injury photos, and will.
  • Schedule and calendar initial client introductory calls with attorneys.
  • Correspondence:
  • Prepare and send letters to clients and facilities, including client letters, lien rights, insurance disclosures, and thank you notes to referral attorneys.
  • Save original and final PDF versions of documents in Litify.
  • Medical Records Management:
  • Request and track medical records, bills, and other relevant documents from facilities and providers using Litify.
  • Follow up on requests and maintain up-to-date records.
  • Investigation Requests:
  • Send requests to HRS/DCF, AHCA, and CMS; track and document progress in Litify.
  • Expert Coordination:
  • Follow up on expert reports and addendums, ensuring all correspondence is documented in Litify.
  • Calendar Management:
  • Enter deadlines and reminders in Litify and Outlook, including statute of limitations and discovery responses.
  • Schedule and confirm events, ensuring all necessary attendees are secured.
  • Legal Document Management:
  • Draft and file standard pleadings and notices, ensuring compliance with legal protocols.
  • Manage turndown letters and service of Notice of Intent (NOI) to defendants, tracking service dates in Litify.
  • Probate Assistance:
  • Facilitate communication between clients and probate attorneys, ensuring all necessary documentation is completed.
  • Communication and Document Distribution:
  • Send courtesy copies of relevant documents to clients, experts, and opposing counsel.
  • Handle incoming calls, documenting all communications accurately.
  • Trial Preparation Support:
  • Assist in preparing for trial by scheduling meetings, drafting subpoenas, and coordinating logistics.
  • Settlement and File Closing:
  • Manage the settlement process, including scheduling deadlines, confirming vendor payments, and preparing disbursement checks.
  • Record Keeping:
  • Maintain organized files both physically and within Litify, ensuring all documents are properly named and saved.
  • Generate monthly expense reports and assist with invoice processing.

Requirements:

  • High school diploma or equivalent; associate degree or paralegal certification preferred.
  • 2+ years of experience in a legal assistant role working in Nursing Home Claims.
  • Fluent in English and Spanish.
  • Proficiency in Litify or similar legal management software.
  • Excellent organizational and time-management skills.
  • Strong verbal and written communication abilities.
  • Ability to work independently and collaboratively in a fast-paced environment.

Salary:

The estimated annual salary for this position is $55,000 - $65,000, depending on experience.

Benefits:

Ascendo Resources offers a comprehensive benefits package, including medical, dental, and vision coverage, 401(k) matching, and paid time off.



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