Executive Support Specialist
4 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CUBE 3 in Miami. As an Executive Support Specialist, you will provide administrative support to our CEO and other executives, as well as assist with various office tasks.
About the RoleThis is a part-time, hourly position requiring approximately 20-24 hours of work per week, Monday through Thursday from 9:00am to 2:00pm, with flexibility in scheduling. You will be responsible for performing a variety of administrative tasks, including:
- Receptionist Duties
- Answering phone calls, greeting visitors, and managing employee attendance reporting protocols
- Handling incoming and outgoing mail, including USPS, UPS, and FedEx
- Arranging food delivery or pickup for meetings
- Maintaining a birthday list and ordering cake for monthly celebrations
- Facilities/Office Management Duties
- Scheduling conference rooms and maintaining facilities needs, including kitchen maintenance
- Tracking and coordinating equipment checked in/out of the Miami office
- Managing facility service needs, including lighting, painting, and cleaning
- Ensuring recycling is maintained on schedule
- Maintaining inventory of materials and placing orders with vendors as needed
- Celebrating anniversaries and ensuring meeting set-ups are arranged
- Assistant Duties
- Supporting the CEO with administrative needs, including file maintenance
- Assisting Human Resources with onboarding and document maintenance
- Coordinating annual holiday parties and other employee events
- Supporting Finance with filing and other duties
To be successful in this role, you will need to possess excellent communication skills, both verbal and written, and be able to develop and maintain positive professional working relationships. Additionally, you should have:
- Ability to Think Critically and Use Independent Judgment
- Professional Work Ethic
- Excellent Computer Skills, Including Microsoft Word, Excel, and PowerPoint
- Valid, Unrestricted Driver's License and Driving Record
Estimated salary: $22-$28 per hour, depending on experience and qualifications. This is a part-time position with flexible scheduling. We anticipate this employee to work in our Miami office approximately 20-24 hours per week.
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